Administrative Assistant

Best in Recruiting; Gibsonia (Allegheny County); On-site; USD 36,000 - 55,000; Full time

Job summary

Best in Recruiting is seeking an organized Administrative Assistant to support office operations and keep daily workflows smooth. You will handle phone and email communications, maintain files, assist with data entry and invoicing, and coordinate schedules and reports.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple priorities in a collaborative environment.

Qualifications

• High school diploma or equivalent; higher education preferred.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to juggle multiple priorities effectively.

Responsibilities

• Answer and route phone calls and emails efficiently.
• Maintain and organize digital and physical files with precision.
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking).
• Coordinate calendars, meetings, and internal schedules.
• Prepare and distribute internal reports and correspondence.
• Track and follow up on important paperwork and deadlines.
• Support onboarding processes for new hires.
• Provide overall administrative support to management and staff.

Skills

Organizational skills

Time management

Communication

Multi-tasking

Independent / team player

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Are you organized, detail-oriented, and ready to make an impactful difference in a fast-paced environment? Our client is seeking a proactive and resourceful Administrative Assistant to support their office operations, ensuring everything runs seamlessly.

What You’ll Do:

• Answer and route phone calls and emails efficiently
• Maintain and organize digital and physical files with precision
• Assist with data entry, document preparation, and basic accounting support (invoicing, tracking)
• Coordinate calendars, meetings, and internal schedules
• Prepare and distribute internal reports and correspondence
• Track and follow up on important paperwork and deadlines
• Support onboarding processes for new hires
• Provide overall administrative support to management and staff

Required Skills:

• Strong organizational and time-management abilities
• Proficiency in Microsoft Office Suite
• Exceptional attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to juggle multiple priorities effectively
• Self-motivated and able to work independently or collaboratively

Nice to Have Skills:

• Experience with customer service
• Familiarity with bid paperwork and contracts management

Preferred Education & Experience:

• High school diploma or equivalent; higher education preferred

This is a fantastic opportunity to grow your career with a supportive organization dedicated to your success.