Administrative Assistant

Fresenius Medical Care; Miami (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Fresenius Medical Care in Miami is seeking an organized Administrative Assistant to support day-to-day operations. You will manage calendars, coordinate meetings, prepare documents, and assist with invoices and filing.

The role requires strong communication, attention to detail, and the ability to handle multiple priorities in a busy environment. You will collaborate with teammates to ensure smooth office operations and provide friendly, professional support to visitors.

Qualifications

• Previous administrative, office, customer service, or related experience is helpful.
• Strong organization skills and good attention to detail.
• Clear and professional written and verbal communication.
• Comfortable using Microsoft Office or Google Workspace and learning new software.
• Ability to manage multiple priorities without losing sight of important details.
• Someone who is dependable, approachable, and willing to help.
• Good judgment and the ability to handle confidential information appropriately.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Answer phone calls, respond to emails, and direct questions to the appropriate person.
• Prepare documents, reports, presentations, and other correspondence.
• Maintain organized digital and physical files and records.
• Assist with office supplies, invoices, expense reports, and other routine administrative needs.
• Coordinate meetings, including scheduling, preparing materials, and taking notes when needed.
• Welcome visitors and help create a friendly, professional experience for guests and team members.
• Follow up on tasks and make sure important details don't fall through the cracks.
• Support managers and team members with administrative projects as needed.
• Help improve everyday office processes when you see an easier or more efficient way to get something done.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multitasking

Dependable and approachable

Tools

Microsoft Office

Google Workspace

Job description

We're looking for a dependable and organized Administrative Assistant to help keep our day-to-day operations running smoothly. This role is about more than answering phones and managing calendars. We're looking for someone who enjoys helping people, pays attention to the little things, and can keep things moving when the day gets busy.

You'll work closely with our team to handle administrative tasks, coordinate schedules, organize information, and provide support wherever it's needed. The right person will be approachable, responsible, and comfortable taking initiative rather than waiting to be told what to do.

What You'll Do

• Manage calendars, appointments, meetings, and schedules.
• Answer phone calls, respond to emails, and direct questions to the appropriate person.
• Prepare documents, reports, presentations, and other correspondence.
• Maintain organized digital and physical files and records.
• Assist with office supplies, invoices, expense reports, and other routine administrative needs.
• Coordinate meetings, including scheduling, preparing materials, and taking notes when needed.
• Welcome visitors and help create a friendly, professional experience for guests and team members.
• Follow up on tasks and make sure important details don't fall through the cracks.
• Support managers and team members with administrative projects as needed.
• Help improve everyday office processes when you see an easier or more efficient way to get something done.

What We're Looking For

• Previous administrative, office, customer service, or related experience is helpful.
• Strong organization skills and good attention to detail.
• Clear and professional written and verbal communication.
• Comfortable using Microsoft Office or Google Workspace and learning new software.
• Ability to manage multiple priorities without losing sight of important details.
• Someone who is dependable, approachable, and willing to help.
• Good judgment and the ability to handle confidential information appropriately.
• A positive, practical attitude and a willingness to jump in when the team needs support.

What Success Looks Like

In this role, success isn't just about checking tasks off a list. It's about becoming someone the team can count on.

You'll know you're doing well when schedules stay organized, communication is clear, deadlines are followed up on, and people feel supported. We value someone who notices what needs to be done, takes ownership, and treats coworkers, customers, and visitors with respect.

Why Join Us?

We believe good administrative support makes a real difference. When the details are handled well, everyone has more time to focus on their work.

You'll be joining a team where your contribution matters, your ideas are welcome, and you'll have the opportunity to grow your skills while working alongside people who value reliability, teamwork, and treating others well.