Administrative Assistant

Acadia Healthcare; Tucson (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

Acadia Healthcare in Tucson, AZ is seeking an Administrative Support professional to assist facility management in daily operations. You will handle calendar management, minutes, communications, credentialing support, and various administrative programs while maintaining confidentiality and accuracy.

The role requires a high school diploma (associate degree preferred) and will require coordinating with leadership, staff, and external partners to ensure timely and quality deliverables.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree is preferred.

Responsibilities

• Support managers and staff with organization and communication.
• Handle confidential and time-sensitive material.
• Prepare presentations, reports, and documents as needed.
• Attend meetings and take accurate minutes.
• Coordinate administrative programs and office activities.
• Create spreadsheets and manage databases.

Skills

Calendar management

Minute taking

Communication

Confidentiality

Leadership

Office programs

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

Purpose Statement
Provide administrative support to facility management to ensure efficient operation of the facility.

Purpose Statement
Provide administrative support to facility management to ensure efficient operation of the facility.

Shift: Tuesday - Friday 7:00am-5:30pm

Essential Functions

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

Other Functions

• Perform other functions and tasks as assigned.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associate’s degree preferred.

Licenses/Designations/Certifications

• Not Applicable

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual’s characteristics protected by applicable state, federal and local laws.