Administrative Assistant

Acadia Healthcare; Knoxville (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

Acadia Healthcare in Knoxville is seeking an experienced administrative leader to plan, direct and coordinate facility administrative services. You will supervise clerical staff, manage processes, ensure regulatory compliance and drive operational efficiency.

The role requires an Associate degree (Bachelor's preferred), 3+ years of admin experience, and 1+ year of supervisory experience, with vendor management or facilities/operations background preferred.

Qualifications

• Associates degree required; Bachelor's degree preferred.
• Three or more years of administrative experience required.
• One or more years of supervisory experience required.
• Vendor management or facilities/operations support experience preferred.

Responsibilities

• Establish goals and objectives for administrative staff of the facility.
• Evaluate workflow and reallocate resources and redesign processes to meet office needs and customer service.
• Responsible for administrative and clerical procedures and processes.
• Provide administrative supervision, guidance and feedback to clerical staff to facilitate smooth operations.
• Manage staff including hiring, development, training and performance management.
• Ensure compliance with accrediting and regulatory requirements.
• Prepare operational reports showing progress or status.
• Monitor facilities and operations for effectiveness.
• Supervise administrative staff to ensure compliance with policies and procedures.
• Perform other functions and tasks as assigned.

Skills

Staff supervision

Vendor management

Administrative coordination

Customer service

Education

Associate degree

Bachelor's degree

Job description

Overview

PURPOSE STATEMENT:Plan, direct or coordinate one or more administrative or operational services of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Establish goals and objectives of the administrative support staff of the facility.
• Evaluate workflow and reallocate resources and/or redesign processes to meet office needs and highlevel of customer service.
• Responsible for administrative and clerical procedures and processes.
• Provide administrative supervision, guidance and feedback to clerical and/or receptionist staff tofacilitate smooth operations of the facility while maintaining appropriate coverage, scheduling andtraining.
• Provide staff management to include hiring, development, training, performance management andcommunication to ensure effective and efficient department operation.
• Ensure compliance with accrediting and regulatory requirements.
• Prepare operational reports showing progress or status.
• Monitor facilities and/or operational systems for effectiveness.
• Supervise operations of the facility administrative support staff, ensuring compliance with policies andprocedures.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• Associates degree required. Bachelor's degree preferred.
• Three or more years' administrative experience required.
• One or more years' supervisory experience required.
• Previous experience in vendor management, facilities or operations support role preferred.

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