Medical Administrative Assistant - Part Time

Acadia Healthcare; Saddlebrooke (AZ); On-site; USD 21,000 - 30,000; Part time

Job summary

Acadia Healthcare is seeking a dependable Part-Time Administrative Assistant to support our facility management team in Saddlebrooke, AZ. The role focuses on administrative duties, calendar coordination, and confidential handling of materials.

The successful candidate will communicate effectively by phone and email, attend meetings, and prepare minutes and reports. A HS diploma is required; an Associate’s degree is preferred, with a flexible part-time schedule Wednesday and Friday mornings.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and staff through organization and communication.
• Handle confidential and time-sensitive material with discretion.
• Communicate effectively via phone and email to complete duties on time.
• Attend meetings and take accurate minutes.
• May support physician credentialing and lead others as needed.
• Create spreadsheets, manage databases, and prepare presentations/reports.
• Answer telephones and take messages or transfer calls.
• Calendar management and staff meeting coordination.
• May cover the reception desk when required.
• Perform other functions and tasks as assigned.

Skills

Communication

Calendar management

Minutes taking

Spreadsheet creation

Database management

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office

Email systems

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Schedule: Wednesday & Friday 7:00am-5:30pm

Our premier treatment center is seeking a dependable and motivated Part-Time Administrative Assistant to provide support to our medical team.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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