Administrative Assistant

Acadia Healthcare; Saddlebrooke (AZ); On-site; USD 22,000 - 28,000; Full time

Job summary

Acadia Healthcare in Arizona is seeking an administrative support specialist to help manage daily facility operations. The role focuses on organization, communication, and efficient handling of administrative tasks.

You will support managers and staff by coordinating calendars, preparing documents, and maintaining accurate records. The successful candidate demonstrates discretion with confidential information and can produce timely, high-quality work.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and employees with organization and communication tasks.
• Handle confidential and time-sensitive materials.
• Attend meetings and take minutes.
• Create spreadsheets, manage databases, and prepare reports.
• Answer phones and greet visitors, with reception coverage as needed.
• Calendar management and scheduling staff meetings.

Skills

Communication

Organizational skills

Time management

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Spreadsheets

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Shift: Tuesday - Friday 7:00am-5:30pm

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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