Administrative Assistant; Mon-Fri 7-4

Acadia Healthcare; Magee (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Acadia Healthcare in Magee, Mississippi, is seeking an administrative support professional to assist facility management with daily operations. The role emphasizes confidential handling of materials, calendar management, and reliable communication by phone or email.

You will attend meetings, take accurate minutes, prepare spreadsheets, manage databases, and support office programs. Prioritizing organization and timely delivery, you will help maintain efficient facility workflows and professional

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• Experience with confidential materials is beneficial.

Responsibilities

• Support managers and employees through organization and communication.
• Handle confidential and time-sensitive materials.
• Communicate via phone and email, ensuring timely, high-quality duties.
• Attend meetings and take accurate minutes.
• Calendar management and scheduling.
• Answer phones and transfer messages.
• May cover the reception desk when required.
• Create spreadsheets, manage databases, and prepare reports.

Skills

Communication

Time management

Attention to detail

Microsoft Office

Education

High school diploma or equivalent

Associate’s degree

Tools

Office administration software

Job description

Overview

PURPOSE STATEMENT:

Provide administrative support to facility management to ensure efficient operation of the facility.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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