Administrative Assistant

Talentify; Troy (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

BELFOR is seeking a detail-oriented administrative professional in Troy, MI to handle front desk operations, mail and phone routing, and support key financial processes in a field office environment. Responsibilities include creating new jobs in JD Edwards, maintaining vendor lists with JD Edwards and BCS, reconciling AP, and supporting AR and payroll review as needed.

The role emphasizes accuracy, confidentiality, and timely communication with Estimator/General Manager teams.

Qualifications

• Maintains front desk functions and handles phone calls, visitors, and mail distribution.
• Understanding and applying accounts payable processes (sorting, matching, scanning invoices).
• Accounts receivable: receiving payments and depositing funds to the correct accounts.
• Strong customer service principles and practices.

Responsibilities

• Maintain an organized workspace reflecting BELFOR practices and standards.
• Timely creation of new jobs in JD Edwards as required.
• Organize and maintain up-to-date job files for Estimator/General Manager review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital and physical filing system.
• Attend BELFOR-sponsored operations and safety training courses as required.

Skills

Customer service

Attention to detail

Time management

Communication

Tools

JD Edwards

BCS

Job description

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.