Administrative Assistant

BELFOR Holdings Inc.; Troy (MI); Hybrid; USD 40,000 - 60,000; Full time

Job summary

BELFOR Holdings Inc. in Troy, MI is seeking an administrative professional who will support field office operations. You will handle mail and phone routing, manage accounts payable and accounts receivable, and assist with job cost reviews and payroll processes as needed.

The role emphasizes organized workflow, accuracy, and adherence to BELFOR standards. Familiarity with JD Edwards and vendor management is preferred in a fast-paced environment.

Qualifications

• Proven experience in customer service and front desk operations.
• Ability to handle time-sensitive tasks and meet deadlines.
• Strong attention to detail in financial processes and recordkeeping.

Responsibilities

• Maintain organized workspace and ensure communications reflect BELFOR standards.
• Create new jobs in JD Edwards as required.
• Maintain up-to-date job files for estimator/GM review.
• Use JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Manage customer files in digital and physical formats.
• Attend BELFOR operations and safety training as required.

Skills

Customer service

Front desk management

Attention to detail

Time management

Tools

JD Edwards

BCS

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

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