Administrative Assistant

Talentify; Bossier City (LA); On-site; USD 35,000 - 52,000; Full time

Job summary

BELFOR in Louisiana seeks an office administrator to support field operations. You will handle mail and phone, manage front desk duties, and assist with accounts payable and receivable processes while ensuring accuracy.

This role requires attention to detail, the ability to meet deadlines, and familiarity with JD Edwards. The position offers vendor management exposure in a field office environment.

Qualifications

• Manage front desk functions: phones, visitors, mail distribution.
• Accounts payable: sorting, matching, and scanning invoices and check requests.
• Accounts receivable: receiving payments and depositing funds.
• Deliver strong customer service and professional interaction.
• Work under time constraints to meet timelines.
• Maintain confidentiality of sensitive information.

Responsibilities

• Maintaining an organized workspace reflecting BELFOR practices and standards.
• Timely creation of new jobs in JD Edwards as required.
• Organizing and maintaining an up-to-date job file for review.
• Using JD Edwards and BCS to maintain vendor lists.
• Ensure compliance with vendor requirements.
• Monthly reconciliation of AP statements.
• Customer file maintenance; digital and physical files.
• Attend BELFOR sponsored operations and safety training courses as required.

Skills

Front desk operations

Accounts payable

Accounts receivable

Customer service

Time management

Attention to detail

Tools

JD Edwards

BCS

Job description

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

Disclaimer
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.