Administrative Assistant

State-of-Florida; Tallahassee (FL); On-site; USD 38,000 - 54,000; Full time

Job summary

This Administrative Assistant position is with the Senate Committee on Governmental Oversight and Accountability in Florida. The role requires independent work, handling routine and non-routine tasks, and using various software for compiling notices, agendas, bill analyses, and records.

Candidates should have a bachelor’s degree or equivalent administrative experience, strong communication skills, and the ability to work under pressure while maintaining confidentiality and accuracy.

Qualifications

• Bachelor's degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.
• Ability to handle confidential information and work under deadlines.

Responsibilities

• Assist in daily administrative duties and support committee members.
• Prepare meeting notices, agendas, bill analyses, and other materials.
• Edit and format amendments and documents for readability.
• Record and report committee actions and maintain records.

Skills

Administrative principles

Attention to detail

Teamwork

Under pressure work

Data collection and interpretation

Oral and written communication

Confidential information handling

Education

Bachelor's degree

Experience substitute for degree

Tools

Word processing

Spreadsheet software

Database management

Job description

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Senate Committee on Governmental Oversight and Accountability

Job Title:

Administrative Assistant

General Summary

This position is for an Administrative Assistant in the Senate Committee on Governmental Oversight and Accountability. This role requires independent work performing administrative tasks and assignments. Work will include use of various typical and specialized computer programs, and performance of routine and non-routine tasks following standardized practices. At times, work may be required to be performed under pressure to meet deadlines or other time constraints.

Examples of Work Performed

• Assists unit members in handling daily administrative duties and acts in matters where authority has been delegated.
• Tracks legislation referred to the committee as the legislation proceeds through the legislative process.
• Operates a computer to perform spreadsheet applications, word processing, and database management.
• Uses various computer programs/systems to prepare meeting notices, detailed agendas, bill analyses, and other meeting materials, and to record and report committee actions.
• Acts as official custodian of bills received by the committee and any committee material subject retention and archival schedules.
• Edits and proofs amendments, bill analyses, and other documents for appropriate formatting and readability.
• Reviews records and reports which require action and recommends solutions or courses of action.
• Prepares a variety of correspondence, secures information necessary for preparing replies to inquiries, and responds to telephone inquiries to relieve unit members from routine assignments.
• Performs research projects as directed and generally keeps abreast of issues under the jurisdiction of the committee.
• Performs special assignments and report preparation.
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
• Assists in conducting committee meetings and workshops.
• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to be resourceful and perform under pressure on multiple tasks.
• Ability to collect, analyze, and interpret data.
• Knowledge of typical computer word processing, spreadsheet, and database programs.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively orally and in writing.
• Ability to deal tactfully and courteously with the demands of legislators, legislative staff, and the public.
• Ability to maintain confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary commensurate with experience.

The Legislature offers a competitive benefits package.

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.