Administrative Support (Commerce Committee)

Florida Legislature; Tallahassee (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Florida Legislature in Tallahassee is seeking an Administrative Support professional to perform administrative tasks in a fast-paced environment, while researching and analyzing assigned topics.

The role includes assisting with daily duties, preparing confidential correspondence, supporting committee meetings, and ensuring accurate, high-quality work across the unit. A bachelor’s degree is required or administrative experience can substitute for education.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Performs special assignments, research, and report preparation.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries.
• Processes a variety of correspondence, researches subject matter, and prepares replies.
• Trains clerical or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Performs general office management duties.
• Assists in planning committee meetings and workshops.
• Prepares notices, detailed committee agendas, bill analyses, and other meeting materials.
• Records and finalizes meeting reports.
• Acts as official custodian of bills referred to committee.
• Drafts amendments and bills and edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Skills

Administrative principles

Research techniques

Attention to detail

Team collaboration

Data analysis

Planning & organizing

Written communication

Education

Bachelor's degree

Job description

The Administrative Support position consists of completing administrative tasks in fast-paced environment, as well as researching and analyzing assigned topics.

Financial Disclosure

Pursuant to sections 112.3144 and 112.3145, Florida Statutes, this position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

• Performs special assignments, research, and report preparation.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries.
• Processes a variety of correspondence, researches subject matter, and prepares replies.
• Trains clerical or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Performs general office management duties.
• Assists in planning committee meetings and workshops.
• Prepares notices, detailed committee agendas, bill analyses, and other meeting materials.
• Records and finalizes meeting reports.
• Acts as official custodian of bills referred to committee.
• Drafts amendments and bills and edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

• A bachelor’s degree from an accredited college or university.
• Administrative experience can substitute on a year-for-year basis for the required college education.

Salary

Commensurate with experience

• The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at [phone].