Campus Administrative Assistant – Finance & Economics

Oklahoma-State-University; Stillwater (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

Spears School of Business at Oklahoma State University is seeking an Administrative Assistant to provide essential support to the Departments of Finance & Economics. You will be the first point of contact for visitors, students, and faculty, and you will help coordinate travel, purchasing, and fund usage.

You will assist with onboarding, course scheduling, textbook orders, and classroom reservations, while supporting faculty recruitment logistics and tenure/promotion materials.

Qualifications

• High School/GED required; five years related experience.
• Post-secondary education may substitute for years of required experience.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty.
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
• Assist with course scheduling, textbook orders, and classroom reservations.
• Assist with faculty recruitment logistics and assemble tenure and promotion packets.
• Maintain departmental records and calendars with precision and confidentiality.
• Coordinate travel, catering, and event logistics.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Communication skills

Time management

Microsoft Word

Microsoft Excel

Education

High School diploma or GED

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

Job description

Spears School of Business at Oklahoma State University is seeking an Administrative Assistant to provide essential support to the Departments of Finance & Economics. You will be the first point of contact for visitors, students, and faculty, and you will help coordinate travel, purchasing, and fund usage.

You will assist with onboarding, course scheduling, textbook orders, and classroom reservations, while supporting faculty recruitment logistics and tenure/promotion materials.