Administrative Support Specialist — Finance & Economics

Oklahoma State University; Stillwater (OK); Hybrid; USD 21,000 - 30,000; Full time

Job summary

Oklahoma State University is seeking an Administrative Assistant to support the Spears School of Business, Departments of Finance & Economics, in Stillwater. The role handles front-desk duties, travel arrangements, purchasing, onboarding, and course scheduling to ensure smooth operations.

The ideal candidate brings strong organizational and communication skills, familiarity with Word/Excel, and a commitment to confidentiality in a dynamic academic environment.

Qualifications

• High School/GED required with start date conformance.
• Five years related administrative experience.
• Strong written and verbal communication skills.
• Proficiency with Word and Excel; confidentiality a must.

Responsibilities

• Serve as the first point of contact for visitors, students, and faculty.
• Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
• Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs.
• Assist with course scheduling, textbook orders, and classroom reservations.
• Assist with faculty recruitment logistics and assemble tenure and promotion packets.
• Maintain departmental records and calendars with precision and confidentiality.
• Coordinate travel, catering, and event logistics.

Skills

Organizational skills

Microsoft Word

Microsoft Excel

Attention to detail

Communication skills

Education

High School/GED

Bachelor's degree preferred

Job description

Oklahoma State University is seeking an Administrative Assistant to support the Spears School of Business, Departments of Finance & Economics, in Stillwater. The role handles front-desk duties, travel arrangements, purchasing, onboarding, and course scheduling to ensure smooth operations.

The ideal candidate brings strong organizational and communication skills, familiarity with Word/Excel, and a commitment to confidentiality in a dynamic academic environment.