Administrative Assistant

The University of Vermont; St. Johnsbury (VT); On-site; USD 33,000 - 40,000; Full time

Job summary

The University of Vermont is seeking an Administrative Assistant to support the St. Johnsbury Extension Office.

You will manage conference room schedules, arrange travel, track workshop registrations, coordinate event logistics, and greet visitors at the reception. Qualifications include an Associate’s Degree and 1–3 years of related office experience, proficiency with standard software, and strong interpersonal skills.

Qualifications

• Associate’s Degree and 1–3 years of related experience with working knowledge of software applications used to support office functions and familiarity with Internet resources required.
• Effective interpersonal skills ability to interact with the public required.
• A basic understanding of PeopleSoft software and working knowledge of Microsoft Office applications desired.

Responsibilities

• Provide administrative support at the St. Johnsbury Vermont UVM Extension office, including maintaining conference room schedules and travel arrangements.
• Track workshop registrations and coordinate event logistics.
• Answer phones and reception for the office.

Skills

Office software

Interpersonal skills

Public interaction

Education

Associate’s Degree

Tools

PeopleSoft

Microsoft Office

Job description

Please carefully review the details of this position below.

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Administrative Assistant to provide support in the St. Johnsbury Vermont UVM Extension office to include maintaining conference room schedules and travel arrangements, tracking workshop registrations, coordinate event logistics, answering the phones and reception.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s Degree and one to three years of related experience with working knowledge of software applications used to support office functions and familiarity with Internet resources required. Effective interpersonal skills ability to interact with the public required.

Desirable Qualifications

A basic understanding of PeopleSoft software and working knowledge of Microsoft Office applications desired.

Anticipated Pay Range

Anticipated Pay Range $24.00/hr to $29.00/hr

Other Information

This position is located at the St. Johnsbury Extension Office and may require travel to other UVM facilities, Extension field offices, or venues in Vermont. Candidate must have the ability to travel to various locations.

Special Conditions

Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position

FLSA

FLSA Non-Exempt

Union Position

Union Position Yes, UVMSU

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Open Date 07/02/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Univ Ops Administration OC2 N

Posting Number

Posting Number S6187PO

Department

Department Ext - Operations & Staff Sup/50042

Position Number

Position Number 002409

Percent of Full-Time

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Supplemental Questions

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• * Please specify here where applicable. Enter "NA" if not applicable.

  (Open Ended Question)

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • HigherEdJobs
  • Inside Higher Ed
  • LinkedIn
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  • UVM Employee (Please specify below)
  • UVM Employment Web Site
  • Vermont JobLink (Department of Labor)
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