Event & Scheduling Coordinator

University of Vermont; Burlington (VT); On-site; USD 35,817 - 38,572; Full time

Benefits offered by this job

Shift differential

Union position

Job summary

University of Vermont seeks an Event & Scheduling Coordinator to manage space scheduling, coordinate campus events, and support event services teams. You will be the primary contact for space scheduling and inquiries, interpreting policies and guiding departments and student organizations.

Work with Event Production, Technical teams, and UES Coordination to support events including commencements and orientations.

Qualifications

• Bachelor's degree and 3 years of customer service, scheduling, or event-related experience.
• Proficiency in Microsoft Office Suite.
• Effective communication and organizational skills.
• Ability to work with people at all levels and with varying skill sets and backgrounds.
• Ability to work independently with limited supervision.
• Valid driver''s license to operate University vehicles.
• Occasional early mornings/evenings/weekends to support events.
• Commitment to workplace diversity, inclusivity, and a high-quality customer experience.

Responsibilities

• Facilitate scheduling of spaces, services, and equipment for university events.
• Serve as the main contact for space scheduling and event inquiries.
• Interpret policies to determine event eligibility and feasibility.
• Meet with campus event planners to provide planning and logistical support.
• Collaborate with Event Production, Technical teams, and UES Coordination on scheduling needs.
• Coordinate aspects of signature events (commencement, orientation, UVM Weekend).
• Analyze and report on utilization of event spaces.
• Operate university vehicles as needed to attend meetings and events.

Skills

Customer service

Scheduling

Effective communication

Organizational skills

Teamwork

Adaptability

Education

Bachelor's degree

Tools

EMS (Event Management Software)

Databases

Diagramming software

Job description

Event & Scheduling Coordinator

Posting Summary

Facilitate the scheduling of UES spaces, services, and UES Campus Events equipment requested by university departments and student organizations as submitted through the scheduling software. Serve as the main point of contact for space scheduling and event-related inquiries. Interpret university policies to determine event eligibility. Meet with UVM event planners to understand their event needs and provide planning, consultation, and logistical support. Work collaboratively with the Event Production and Technical teams to facilitate event support requests. Work collaboratively with the UES Coordination team to support their scheduling needs. Coordinate/schedule aspects of UVM signature events such as commencement, orientation, and UVM Weekend. Recommend and assess central scheduling processes, identifying improvements. Analyze and report on the utilization of spaces used for events. Operate university vehicles, as needed, to attend meetings and support events. This position requires the ability to interpret and apply university policies, guidelines, and procedures. This position requires a detailed knowledge of indoor and outdoor UVM spaces. This position must engage in continued learning and practicing principles of social justice, inclusion, and environmental sustainability. Reports to the Assistant Director for Campus Event Services.

Minimum Qualifications (or equivalent combination of education and experience)

• Bachelor's degree and three years of customer service, scheduling, or conference/event-related experience, or an equivalent combination of education and/or experience.
• Proficiency in Microsoft Office Suite.
• Effective communication and organizational skills.
• Ability to work with people at all levels and with varying skill sets and backgrounds.
• Ability to work effectively in a team environment and independently with limited supervision.
• Demonstrated ability to effectively work in a fast-paced environment.
• A valid driver's license to operate University vehicles.
• At certain times of the academic year, the ability to work flexible hours, including early mornings, evenings, and weekends, is required to support events.
• Demonstrated ongoing commitment to workplace diversity, inclusivity, and delivering a high-quality experience to customers.

Desirable Qualifications

• Experience working in a higher education setting with college students.
• Experience with space scheduling software such as Event Management Software (EMS).
• Familiarity with databases and diagramming software.
• Experience in a union environment.

Anticipated Pay Range

$25.50 - $28/hr

Other Information

Shift differential applies as explained in the collective bargaining agreement.

Special Conditions

A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), Background Check required for this position.

FLSA

Non-Exempt

Union Position

Yes, UVMSU

Job Location

Burlington, Vermont, United States

Job Close Date (Jobs close at 11:59 PM EST.)

7/2/2027

Open Until Filled

No

Department

University Event Svcs/11570

Standard Hours at 1.0 FTE

37.5

Term (months per year)

12

For full job description and to apply, visit

https://www.uvmjobs.com/postings/87160