Administrative Assistant

Idexcel; Eagan (MN); On-site; USD 28,413 - 40,467; Full time

Job summary

A reputable administrative services provider is seeking an Administrative Support professional to assist in a variety of functions. This role involves managing complex data, scheduling meetings, and providing support to teams and executives. The ideal candidate will demonstrate proficiency in word processing and Excel, with abilities to analyze and format data. This is a contract position based in Eagan, Minnesota, offering a pay range of $25.00/hr. Candidates with mid-senior level experience are encouraged to apply.

Qualifications

• Ability to analyze complex and confidential information.
• Must have proficiency in creating reports, charts, and budgets.
• Experience in managing confidential correspondence.

Responsibilities

• Compile and format information for reports and documentation.
• Schedule and manage meetings and appointments.
• Track completion of tasks assigned to team members.
• Serve as audit coordinator for task completion timelines.
• Manage team task board and cube assignments.

Skills

Advanced word processing skills

Spreadsheet proficiency

Database management

Analytical skills

Data organization in Excel

Job description

Base pay range

$25.00/hr - $25.00/hr

Seniority level

Mid‑Senior level

Employment type

Contract

Job function

Administrative

Industries

Administrative and Support Services and Postal Services

Job Description

Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.

Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.

Responsibilities

• Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation.
• Schedules meetings and changes appointments as warranted or requested.
• Performs routine administrative and facilities support activities.
• Tracks completion of tasks assigned to team members to ensure timely and accurate submission.
• Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup.
• Ability to combine, organize, and clean data in Excel
• Compose communications to teams of software developers, managers, and contractors.
• Attend meetings and take notes on task assignments, summarize meetings.
• Manage team task board, adding lanes and assigning tasks as needed.
• Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion.
• Manage cube assignments, equipment orders, supply orders for in‑person staff.
• Submit service requests for facility issues.
• Collect e‑documents and digital signatures, archive employee e‑documents.
• Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.