Office Assistant

Qualified Staffing; Flint (MI); On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Healthcare

Vacation pay

401K

Job summary

Qualified Staffing in Flint, MI is seeking an Office Assistant to support executive leadership and HR. The role requires prior clerical experience, strong organization, and proficiency with Microsoft Office; candidate should type 40 wpm and communicate clearly.

Hours are 8:00 AM to 5:00 PM, pay $16 per hour, and the team values dependability and discretion. Responsibilities include greeting guests, handling calls, processing mail, coordinating meetings, and assisting with special projects.

Qualifications

• High School Diploma or equivalent.
• Minimum of two years clerical experience in high-level executive administrative work.
• Ability to type 40 wpm.
• Must demonstrate written and oral communication skills, as well as strong organizational and analytical skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Answer and direct phone calls on multiline phone systems; relay messages to staff.
• Greet guests and vendors; maintain entrance security.
• Support day-to-day activities of the administrative office.
• Process and distribute incoming/outgoing mail; handle packages.
• Coordinate meetings; schedule, prepare documents, order food, set up rooms.
• Maintain supplies; order additional supplies when necessary.
• Complete pre-employment screenings and reference checks; assist with admin duties.
• Collaborate with Executive Assistant to the CEO/COO on special projects.

Skills

Typing 40 wpm

Executive admin support

Strong communication

Education

High School Diploma

Associates degree

Tools

Microsoft Office

Job description

Job Title: Office Assistant

Location: Flint, Michigan

Hours: 8:00 AM – 5:00 PM

Pay: $16 an hour

Are You the Go-To Person Who Keeps Everything Organized?

Do you have the experience, discretion, and organizational skills to support executive leadership and HR? Do you take pride in being dependable, staying organized, and helping things run smoothly? If yes, then this could be the opportunity for you!

We are seeking a dedicated and motivated Office Assistant to join a professional team in Flint, Michigan. The ideal candidate will have prior office assistance or administrative experience and be comfortable managing a variety of responsibilities.

Responsibilities:

• Answer and direct phone calls on multiline phone systems; take and relay messages accurately and effectively to the necessary staff members in a timely manner.
• Direct and greet guests and vendors who visit the Administration building in a courteous and professional manner; maintain entrance security.
• Support the day-to-day activities of the administrative office.
• Process and distribute all incoming and outgoing mail, including interoffice and US postal mail; operate mail machine and apply appropriate postage to outgoing mail; receive and sign for packages (such as Amazon, USPS, FedEx, etc).
• Coordinate meetings to include scheduling, preparing documents, ordering food/beverages, and setting up meeting rooms.
• Maintain supplies in the Administration stockroom and keep supplies in order; order additional supplies when necessary.
• Complete new employee reference checks, pre-employment screenings, and general administration duties.
• Works closely with Executive Assistant to the CEO and COO and may assist with administrative dues and/or special projects.
• Other duties as assigned.

Requirements:

• High School Diploma or equivalent
• Minimum of two (2) years’ clerical experience in the performance of high-level executive administrative work
• Ability to type 40 wpm
• Must demonstrate written and oral communication skills, as well as strong organizational and analytical skills
• Strong computer skills and extensive working knowledge of Microsoft Office (Word, Excel, Outlook, etc.)

Preferred:

• Associates degree in clerical or administrative field
• Minimum of four (4) years’ experience in the performance of high-level executive administrative work

Why work for Qualified Staffing?

• We offer a fantastic benefits package to all of our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees!
• Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once!
• We respond to every job applicant within 24–48 hours