Administrative Assistant

Fahrenheit Group; Richmond (VA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401K

PTO

Short term/Long term disability

Life Insurance

Job summary

Fahrenheit Advisors, a Smith and Howard Company, seeks an experienced Administrative Assistant to support firm leadership and manage daily operations in our Richmond office. This full-time, on-site role requires proactivity, discretion, and a customer-service mindset to maintain a welcoming and efficient workplace.

Ideal candidates bring 3+ years of admin experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• 3+ years in administrative support.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars, appointments, and scheduling for firm leadership.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Handle confidential information with discretion.
• Support firm initiatives and events as assigned by leadership.
• Serve as a welcoming point of contact for clients, visitors, and employees.
• Coordinate meeting spaces and vendor arrangements for daily use.
• Maintain inventory of office supplies and kitchen items.
• Assist with office equipment, maintenance requests, and facility needs.

Skills

Office Administration

Calendar management

Travel coordination

Vendor coordination

Discretion

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Fahrenheit Advisors, a Smith and Howard Company, is a business consulting and advisory firm that provides tailored solutions to emerging growth and middle-market companies. We specialize in Finance, Accounting, Human Resources, and Executive Search, delivering interim, fractional, and project-based consulting resources to help organizations navigate complex challenges and achieve sustainable success.

Position Summary

Fahrenheit Advisors is seeking an experienced and highly organized Administrative Assistant to provide support to firm leadership and oversee the day-to-day administrative needs of our Richmond office. This position is well suited for a professional who enjoys administrative work, takes pride in creating an organized and welcoming office environment, and values being a dependable resource to colleagues, clients, and visitors. The successful candidate will be proactive, resourceful, and service-oriented, with strong attention to detail and the ability to manage multiple priorities with professionalism and discretion. This is a full-time, office-based position located in Scott's Addition in Richmond, VA and requires the ability to work onsite five days per week.

Key Responsibilities

The Administrative Assistant will provide leadership support while helping maintain an efficient, professional, and well-organized office environment.

Key responsibilities include:

• Manage calendars, appointments, and scheduling for key members of firm leadership.
• Coordinate travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Handle confidential and sensitive information with a high degree of discretion.
• Support special projects and firm initiatives as assigned by the Managing Partner.
• Serve as a professional and welcoming point of contact for clients, visitors, and employees.
• Coordinate conference room and hotel office scheduling and ensure meeting rooms, shared workspaces, and common areas are organized and prepared for daily use.
• Maintain inventory of office supplies, refreshments, and kitchen items.
• Coordinate with vendors and assist with office equipment, maintenance requests, facility needs, and office improvements.
• Provide administrative and logistical support for internal meetings, firm events, and off-site gatherings, including invitations, catering, meeting materials, parking instructions, and participant communications.
• Prepare meeting spaces, confirm that technology and equipment are functioning properly, and coordinate with external venues and vendors as needed.

Qualifications

• Three or more years of experience in an Administrative Assistant, Office Manager, or comparable office support role.
• Demonstrated professionalism and commitment to providing excellent service to employees, clients, and guests.
• Strong organizational and time-management skills, with the ability to prioritize competing responsibilities.
• Excellent written and verbal communication skills.
• Strong attention to detail, follow-through, and sound judgment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion.
• Proactive, dependable, and solutions-oriented approach to work.
• Willingness and ability to work onsite in the Scott's Addition office five days per week.

Education

• Bachelor's degree preferred; equivalent professional experience will be considered.

Compensation

The anticipated salary range for this Richmond-based position is $50,000-$60,000 annually. Compensation will be based on experience and qualifications. This is a non-exempt position with health benefits (medical, dental, vision), 401K, PTO, Short term/Long term disability and Life Insurance.