Executive Assistant to Executive Team

Hawthorne Lane; Bethesda (MD); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Bonus potential

Job summary

Hawthorne Lane is seeking an Executive Assistant in Bethesda, MD to support a team of busy executives. The role focuses on administrative duties, travel planning, expense reporting, and invoicing, paired with strong organizational and communication skills.

Ideal candidates will have 1+ year of experience in an office setting, a degree, and a proactive, service-oriented mindset. You’ll join a collaborative, detail-focused environment with a competitive compensation package and growth

Qualifications

• Degree in hand; minimum one year of office experience or Capitol Hill support background.
• Dependability and adaptability to changing priorities.
• Initiative and proactive support for team needs.
• Commitment to quality customer service for internal and external contacts.
• Strong communication and organizational skills.
• Strategic thinker who plans ahead and solves problems.

Responsibilities

• Organize tasks across the team by priority to meet deadlines for projects and events.
• Proofread, edit, compile and finalize documents, reports, memos and PowerPoint slides.
• Communicate with internal and external contacts for scheduling and calendar updates; manage team calendars.
• Coordinate travel arrangements and manage expense reporting and ad hoc materials.
• Collaborate with the administrative team on events, meetings, and conferences within budgetary guidelines.
• Prepare conference rooms and ensure materials and technical setups are ready for meetings.

Skills

Administrative support

Travel booking

Expense reporting

Invoicing

Calendar management

Education

Bachelor's degree

Tools

MS Office

PowerPoint

Job description

Are you a detail-oriented professional who thrives in a fast-paced environment and enjoys supporting high-level executives? A well-established finance firm in Montgomery County, MD, is seeking a proactive and resourceful Executive Assistant to provide essential support to a team of busy executives. The ideal candidate has a strong background in administrative support, travel booking, expense reporting, and invoicing, combined with exceptional organizational skills and a keen eye for detail. This role requires someone who is adaptable, communicative, and ready to take on multiple responsibilities with confidence and efficiency.

Key Responsibilities:

• Using prioritization skills, organize tasks based on needs and deadlines across a team to ensure projects and events are on-track and completed in a timely manner.
• Act as the proofreading expert, editing, compiling and finalizing documents, reports, memos and PowerPoint slides.
• Frequently communicate with internal and external contacts on scheduling needs and updates. Accurately manage team calendars.
• Coordinate travel arrangements and itineraries; provide follow-up assistance with expense reporting and any ad hoc materials.
• Work across an administrative team on events, meetings, and conferences. Own tasks start to finish, staying within budgetary guidelines and interests of the firm.
• Coordinate and prepare conference rooms for team and Board meetings; ensure meeting materials are ready, technical specifics are tested and deployed properly.
• Provide general office support duties to the team when necessary.

Why You’ll Love Working Here:

• Collaborative team of professionals with a passion for excellence and a desire to develop talent.
• Work with a highly regarded company known for excellence and innovation.
• Metro-accessible office location and competitive compensation and benefits package, along with bonus potential.

What We’re Looking For:

• Proven expertise. You possess a degree in hand and have at least one year of previous experience in an office setting or from Capitol Hill through administrative support, operations or a blend which have molded your customer service, communication skills and proactive thinking.
• Dependability. You make informed decisions, welcome feedback, and remain adaptable to changing priorities.
• Takes initiative. You proactively support your team, anticipate needs, and contribute to a positive work environment.
• Service oriented. You deliver on your projects using quality customer service to internal and external contacts.
• Driven. You embrace new opportunities with enthusiasm and bring energy to every project you take on.
• Strategic thinker. You stay ahead of potential challenges by planning effectively and problem-solving proactively.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.