Senior Administrative Assistant

Genworth; United States; Hybrid; USD 50,000 - 73,000; Full time

Benefits offered by this job

Competitive Compensation

Total Rewards Incentives

401(k) Savings Plans

Generous Paid Time Off

Healthcare Coverage

Tuition Reimbursement

Wellness programs

Job summary

Genworth is seeking a Senior Administrative Assistant to provide high-level support to our IT leaders. The role combines calendar management, travel coordination, and executive-level correspondence, ensuring confidential handling of information and professional interaction with internal and external stakeholders.

The ideal candidate will have 7+ years of experience, exceptional communication and organizational skills, and proficiency in PowerPoint, Excel, Word, Outlook, and Teams.

Qualifications

• 7+ years of experience as a senior administrative assistant.
• Ability to process large amounts of information daily and summarize key topics.
• Excellent time management, organizational, and prioritization skills.

Responsibilities

• Collaborate with other administrative assistants to manage senior leaders’ calendars.
• Professionally handle incoming requests from internal and external customers.
• Prepare agendas and pre-read materials for key meetings and coordinate logistics for meetings/events.
• Arrange travel, expenses, and reimbursements for senior leaders in line with policy.
• Prepare PowerPoint presentations and maintain department records and documentation.
• Provide backup support for other departments as needed and assist with onboarding new associates.

Skills

Exceptional communication skills

Interpersonal skills

Time management

Attention to detail

Ability to work independently

Team player

Tools

PowerPoint

Excel

Word

Outlook

Teams

Job description

At Genworth, we empower families to navigate the aging journey with confidence. We are compassionate, experienced allies for those navigating care with guidance, products, and services that meet families where they are. Further, we are the spouses, children, siblings, friends, and neighbors of those that need care—and we bring those experiences with us to work in serving our millions of policyholders each day.

We apply that same compassion and empathy as we work with each other and our local communities. Genworth values all perspectives, characteristics, and experiences so that employees can bring their full, authentic selves to work to help each other and our company succeed. We celebrate our diversity and understand that being intentional about inclusion is the only way to create a sense of belonging for all associates. We also invest in the vitality of our local communities through grants from the Genworth Foundation, event sponsorships, and employee volunteerism.

Our four values guide our strategy, our decisions, and our interactions:

• Make it human. We care about the people that make up our customers, colleagues, and communities.
• Make it about others. We do what's best for our customers and collaborate to drive progress.
• Make it happen. We work with intention toward a common purpose and forge ways forward together.
• Make it better. We create fulfilling purpose-driven careers by learning from the world and each other.

POSITION TITLE

Senior Administrative Assistant

This role is not eligible for employment visa sponsorship.

POSITION LOCATION

This position is available to Virginia residents as Richmond, VA hybrid or in-office applicants.

A Hybrid schedule of both Remote and In-Office days is required. In office days are Tuesday, Wednesday and Thursday with working hours targeting our core business hours of 9am-5pm EST.

YOUR ROLE

In this role, you will provide administrative support to senior leaders in IT Organization. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.

What you will be doing:

• Collaborate with other administrative assistants to effectively manage senior leaders’ calendars
• Professionally manage incoming requests for senior leaders from internal and external customers
• Enhance productivity for senior leaders’ staff by organizing schedule and pre-read materials for key meetings
• Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities
• Manage expenses and expense reconciliation for managers in compliance with organizational policies
• Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items
• Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc.
• Prepare PowerPoint presentations in compliance with business requirements
• Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively
• Organize and maintain departmental records and documentation
• Provide administrative back-up for other departments as needed
• Assist with projects as needed
• Assist with onboarding new associates/contractors

What you bring

• 7+ years of experience as a senior administrative assistant
• Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items.
• Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive.
• Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail
• Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs
• Exceptional communication skills, confidence, and professional presence
• Highest level of integrity and the ability to ensure security of confidential information
• Proactive, proven good judgment and creative problem-solving skills
• Strong written communication and proof-reading skills
• Ability to work independently and be a team player
• Strong interpersonal skills
• Strong interest in learning new tasks
• Flexibility within a changing environment

ADDITIONAL INFORMATION

National Range: $50,00 - $73,000

Disclaimer: This role is aligned to a national market-based pay range. Actual compensation will vary based on geographic location, experience, skills, and other job-related factors. In addition to base salary, this role is eligible to participate in a bonus incentive plan. Incentive compensation is based on individual and company performance and is not guaranteed.

Employee Benefits & Well-Being

• Competitive Compensation & Total Rewards Incentives
• Comprehensive Healthcare Coverage
• Multiple 401(k) Savings Plan Options
• Auto Enrollment in Employer-Directed Retirement Account Feature (100% employer-funded!)
• Generous Paid Time Off – Including 12 Paid Holidays, Volunteer Time Off and Paid Family Leave
• Disability, Life, and Long Term Care Insurance
• Tuition Reimbursement, Student Loan Repayment and Training & Certification Support
• Wellness support including gym membership reimbursement and Employee Assistance Program resources (work/life support, financial & legal management)
• Caregiver and Mental Health Support Services