Executive Assistant to CFO

Hawthorne Lane; Bethesda (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Hawthorne Lane is seeking an experienced Executive Assistant to the CFO in Bethesda, MD. The role requires juggling complex calendars, coordinating travel, and preparing leadership materials for high-stakes meetings and board events.

You will be a trusted resource for senior leadership, handling confidential matters with discretion and ensuring follow-up on initiatives. This on-site position offers comprehensive benefits and a dynamic corporate environment.

Qualifications

• Five years of executive support to senior leaders.
• Experience with board meetings and events is a plus.
• Organized with multi-calendar and project oversight.
• Calm under pressure and able to involve leadership when needed.
• Thorough and accurate with attention to detail.
• Clear, professional communicator.
• Collaborative with administrative teams.
• Proficient in Microsoft Office.

Responsibilities

• Own the CFO’s calendar and manage scheduling conflicts.
• Plan travel from start to finish: transport, lodging, itineraries.
• Prepare leadership materials for meetings and events.
• Monitor outstanding items and coordinate with partners for follow-up.
• Support meetings and events with logistics and follow-up.
• Handle CFO expense reports with accuracy and documentation.
• Assist with ad hoc communications and operations as needed.
• Serve as discreet point of contact for sensitive matters.

Skills

Executive support

Calendar management

Travel coordination

Meeting prep

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

As the Executive Assistant to the CFO of this established company, you will play an important role in keeping a busy executive and finance team organized, prepared, and moving forward. This role is well suited to an experienced Executive Assistant who enjoys working at the center of a fast-paced company, balancing immediate requests with longer-term priorities and becoming a trusted resource to senior leadership. From coordinating complex schedules to preparing for important meetings and keeping follow-up on track, you’ll bring consistency, sound judgment, and a thoughtful approach to executive support.

Key Responsibilities:

• Own the CFO’s calendar, coordinating meetings and commitments while thoughtfully navigating competing requests, changes, and scheduling conflicts.
• Arrange travel from start to finish, including transportation, accommodations, reservations, itineraries, and last-minute adjustments.
• Prepare leadership materials for important meetings, board events, and town halls, developing presentations, agendas, background materials, and other documents as needed.
• Help keep initiatives organized by monitoring outstanding items, coordinating with internal partners, and making sure follow-up doesn’t get lost.
• Provide administrative support for small and large-scale meetings, events, and other gatherings.
• Manage expense reports for the CFO, documentation, and other administrative details with accuracy and consistent follow-through.
• Assist with ad hoc ad support such as communications, team transitions, and other operational needs as they arise.
• Serve as a reliable point of contact for sensitive matters, using discretion and good judgment.

Why You’ll Love Working Here:

• The role offers competitive compensation, medical, dental and vision coverage, 401(k), PTO, and the opportunity to make a meaningful impact.
• In office collaboration – five days per week onsite is required.
• Reliable access to a vehicle is required as the office is not easily accessible via Metro or bus.

What We’re Looking For:

• Executive support experience. You bring at least five years of experience supporting senior-level executives and are comfortable operating in a busy corporate environment. Candidates with strong board meeting preparation and execution, or high-level events/meeting coordination will stand out!
• Organized. You can keep multiple calendars, meetings, projects, and administrative details moving simultaneously without losing sight of what needs attention first.
• Level-headed. You remain calm when navigating sensitive matters, make sound decisions, and know when to involve leadership.
• Thorough. You take pride in accurate work and follow assignments through to completion.
• Articulate. You communicate clearly and professionally.
• Collaborative. You enjoy working alongside other administrative professionals and know when to step in, share information, or lend support to the broader team.
• Technically capable. You are highly comfortable with Microsoft Office.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.