Executive/Administrative Assistant for Finance Team

Hawthorne Lane; Maryland; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Strong salary package

Generous PTO

Collaboration opportunities

Exciting travel opportunities

Job summary

A self-starter finance firm in Montgomery County, MD is seeking an Executive/Administrative Assistant to support several entrepreneurial leaders. The ideal candidate will have at least two years of administrative experience, exceptional communication skills, and the ability to manage multiple tasks in a fast-paced environment. Benefits include a strong salary package and generous PTO. If you thrive in a collaborative setting and are looking for an exciting opportunity, send us your resume today!

Qualifications

• At least two years of previous administrative support experience.
• Prior experience in finance, hospitality, or events is a plus.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Keep the office organized and manage supplies.
• Interact with clients and assist with their requests.
• Schedule meetings and coordinate travel arrangements.
• Compose and edit internal documents.
• Support staff with project management tasks.

Skills

Communication skills

Organization

Time management

Customer service

Team collaboration

Tools

MS Office

Job description

Overview

This self-starter finance firm in Montgomery County, MD is seeking an Executive/Administrative Assistant to provide support to several entrepreneurial leaders and a growing office. This is an ideal role for a service-oriented individual displaying practiced communication skills across internal and external contacts. This firm is seeking someone who connects well with others, can juggle a lot with a sense of urgency, and manage day-to-day administrative needs in a stellar capacity. If you enjoy forward-facing communication, a fast-paced work environment, and are looking for a new and exciting opportunity, send us your resume today!

Responsibilities

• Keep an organized office space, monitoring office supplies and inventory, and general operational needs.
• Interact with visitors, clients, and internal staff, assisting with requests and following through on action items. Provide a welcoming experience to all those you communicate with via receptionist coverage.
• Provide scheduling and coordination for meetings and appointments across the team, including travel booking and accommodations.
• Assist current office operations functions and adopt new systems when necessary.
• Diligently compose and edit documents, letters, reports and spreadsheets for internal needs; maintain accurate hard copy and e-filing processes.
• Support staff members with special assignments and project management tasks as needed, including event planning and execution, onboarding/offboarding needs, and building vendor management.

Why You’ll Love Working Here

• This firm offers a strong salary package, including benefits and generous PTO.
• Opportunity for collaboration and exciting travel opportunities throughout the year!

What We’re Looking For

• Experienced. The ideal candidate has at least two years of previous experience performing administrative support to several leaders. Candidates with prior finance, hospitality, or events experience are encouraged to apply!
• Team-oriented. You thrive in a collaborative setting, balancing initiative with a willingness to pitch in wherever needed.
• Efficient. You are organized managing multiple tasks at once and know how to efficiently prioritize your day.
• Personable. You deliver on your projects using quality customer service to internal and external contacts.
• Computer savvy. You are confident across MS Office and consider yourself technically advanced.
• Motivated. You enjoy working hard and view every challenge as a chance to prove yourself.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.