Office Coordinator/Team Assistant

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Strong medical coverage

Generous PTO

401K

Hybrid work environment with one day remote per week

Job summary

Hawthorne Lane is seeking an experienced Office Coordinator/Team Assistant to support operations at a prestigious finance firm in Washington, DC. In this role, you will manage executive calendars, coordinate meetings, and ensure a polished office environment while interacting closely with senior leadership.

The ideal candidate will have at least three years of administrative experience, proactive skills, and strong Microsoft Office proficiency. The position also offers a hybrid work environment and excellent benefits including comprehensive medical coverage and generous PTO.

Qualifications

• A minimum of three years of experience in administrative roles.
• Ability to anticipate needs and take initiative.
• Strong communication skills and professionalism.

Responsibilities

• Provide administrative support to leadership.
• Manage office inventory and supplies.
• Greet and assist guests and clients.

Skills

Administrative experience

Proactive mindset

Clear communication

Adaptability

Team player

Microsoft Office proficiency

Job description

Are you a polished administrative professional who enjoys being the go-to person in a fast-moving office? As the Office Coordinator/Team Assistant for a highly regarded finance firm in DC, you will play an integral role in supporting daily operations, executive scheduling, and front office management. This position offers the opportunity to work closely with senior leadership while helping maintain a seamless and professional office environment. If you are detail-oriented, proactive, and thrive in a collaborative setting, this role provides excellent exposure to both administrative and operational functions within a respected organization.

Key Responsibilities

• Provide administrative support to leadership, including managing complex calendars, coordinating meetings, arranging travel, and preparing meeting materials.
• Maintain and update internal systems and databases, ensuring accurate tracking of contacts, follow-ups, and reporting needs.
• Process expense reports in a timely and organized manner.
• Greet and assist guests and clients as the face of the office, providing a professional and hospitable environment.
• Oversee the appearance and organization of shared office spaces, ensuring a polished and well-maintained environment.
• Coordinate meeting logistics, including room setup, technology readiness, and meal coordination and set-up.
• Manage office inventory, including supplies and kitchen needs, and liaise with building and external vendors as necessary.
• Support the execution of internal events, team gatherings, and firmwide meetings from planning through delivery.
• Provide additional team support during high-volume periods, stepping in to assist with responsibilities as needed.
• Safeguard confidential information with discretion and professionalism at all times.

Why You’ll Love Working Here

• Close-knit, collegial group of accomplished professionals.
• Highly ethical and unwavering in core values.
• Well networked and connected to DC VIPs.
• Full benefits including strong medical coverage, generous PTO, 401K, and more!
• Hybrid work environment with one day remote per week.

What We’re Looking For

• Administrative experience. You bring at least three years of experience in administrative, executive support, or office coordination roles, ideally within a professional services environment.
• Proactive. You anticipate needs, take initiative, and approach challenges with a solutions-oriented mindset.
• Sophisticated. You communicate with clarity, confidence, and professionalism.
• Adaptable. You are comfortable managing multiple priorities and shifting direction as needed in a fast-paced setting.
• Team Player. You enjoy supporting others and contributing to a positive, collaborative workplace culture.
• Systems proficient. You bring strong Microsoft Office skills and easily adapt to new systems and technologies.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.