Payroll Specialist

Opti Staffing; Oregon; On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid time off

Retirement plan

Paid holidays

Vacation time

Long-term incentive plan

Job summary

Opti Staffing is seeking a Payroll Specialist to process weekly, monthly, and off-cycle payroll for field and office staff across Oregon, Washington, and California. You will import timekeeping data, verify codes, and Ensure accuracy for certified payroll reporting.

Ideal candidates have 2+ years of full-cycle payroll experience, strong Excel and ERP skills, and can handle confidential information with discretion in a small team setting. This is an on-site role in Clackamas, OR.

Qualifications

• Minimum 2 years of full-cycle payroll processing experience.
• Experience in a deadline-driven payroll environment.
• Experience using an ERP or payroll system.
• Strong Excel skills, including lookups and pivot tables.
• Clear written and verbal communication skills.

Responsibilities

• Process weekly, monthly, and off-cycle payroll for field and office employees across multiple states.
• Import and audit timekeeping data, verifying job codes and hours.
• Prepare weekly certified payroll reports for public works projects.
• Complete WH-347 reporting and submit certified payroll through LCPtracker and other required systems.
• Handle certified payroll reporting through Oregon BOLI, Washington L&I, and California DIR when required.

Skills

Payroll processing

ERP systems

Excel

Outlook

Adobe Acrobat

Data entry

Attention to detail

Communication

Independent work

Tools

Acumatica

Sage 300 CRE

Viewpoint Vista

Job description

OPTI STAFFING GROUP IS HIRING! Opening: Payroll Specialist City: Clackamas, OR Pay: $31–$36/hr Schedule: Monday–Friday, Full-Time | On-Site

WHO THEY ARE:

Our client is a well-established, family-owned commercial flooring contractor that has been serving Oregon and Washington since the late 1970s. Their work can be found throughout schools, hospitals, offices, gymnasiums, theaters, and other commercial spaces. This is a smaller, close-knit office environment where you’ll work directly with the HR and Payroll Manager and ownership. This position plays an important role in keeping payroll accurate, compliant, and on schedule while also supporting day-to-day HR functions.

WHAT YOU’LL DO:

• Process weekly, monthly, and off-cycle payroll for field and office employees across Oregon, Washington, and California
• Import and audit timekeeping data, verifying job codes, classifications, and hours before payroll is processed
• Prepare weekly certified payroll reports for public works projects
• Complete WH-347 reporting and submit certified payroll through LCPtracker and other required systems
• Handle certified payroll reporting through Oregon BOLI, Washington L&I, and California DIR when required
• Apply appropriate prevailing wage rates, classifications, fringe benefits, and applicable differentials
• Reconcile payroll against the general ledger and job costs and research discrepancies
• Assist with multi-state payroll tax filings and deposits
• Maintain employee payroll records, including new hires, terminations, rate changes, deductions, garnishments, and benefits elections
• Support payroll tax and prevailing wage audits
• Track certified payroll and compliance documentation from subcontractors
• Assist with onboarding paperwork, I-9 verification, benefits enrollment, and employment verifications
• Respond to employee questions regarding payroll, hours worked, and benefits
• Maintain confidentiality when handling employee and compensation information

WHAT’S IN IT FOR YOU:

• $31–$36 per hour
• Medical, dental, and vision insurance
• Paid time off
• Retirement plan
• Paid holidays and vacation time
• Long-term incentive plan
• Stable, long-standing family-owned company
• Opportunity to expand your experience with prevailing wage and certified payroll
• Direct exposure to the HR and Payroll Manager and company ownership

WHAT YOU NEED TO HAVE:

• Minimum 2 years of full-cycle payroll processing experience
• Experience working in a deadline-driven payroll environment
• Experience using an ERP or payroll system
• Strong Excel skills, including lookups and pivot tables
• Experience with Outlook and Adobe Acrobat
• Accurate data entry and 10-key skills
• Strong attention to detail and ability to identify payroll discrepancies
• Clear written and verbal communication skills
• Ability to communicate effectively with employees regarding time worked and payroll questions
• Ability to work independently while contributing to a small team

PREFERRED:

• Certified payroll or prevailing wage experience
• Davis-Bacon or state prevailing wage experience
• Experience with LCPtracker, Oregon BOLI, Washington L&I, or California DIR reporting
• Multi-state payroll experience, particularly Oregon, Washington, and California
• Acumatica or similar construction ERP experience, such as Sage 300 CRE, Viewpoint Vista, or Foundation Construction or multi-state hourly workforce experience