Administrative Assistant

Beacon Hill; Plainview (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Beacon Hill is seeking an experienced Administrative Assistant to support management with a range of clerical and administrative tasks in a fast-paced office environment. The role requires strong organization, detail orientation and the ability to manage multiple priorities while maintaining professionalism.

Responsibilities include calendar management, handling calls and emails, preparing business documents, taking meeting notes, coordinating travel, and maintaining accurate records.

Qualifications

• 4-6 years of administrative support experience.
• Strong planning, organization, and time management skills.
• Ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Strong interpersonal and coordination abilities.
• Proficiency with Microsoft Office and other business software.
• Knowledge of clerical and administrative procedures and systems.
• Results-oriented mindset with strong problem-solving skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage calendars and schedule appointments.
• Answer and direct telephone calls and emails.
• Prepare correspondence, reports, and other business documents.
• Take meeting notes and maintain accurate records.
• Assist managers with administrative and operational support.
• Coordinate meetings, travel arrangements, and office activities.
• Maintain files, records, and office documentation; gather, track, and monitor information for business needs.
• Communicate effectively with internal and external stakeholders.
• Handle confidential information with discretion.

Skills

Time management

Multitasking

Communication skills

Organizational skills

Interpersonal skills

Independent work

Problem solving

Microsoft Office

Tools

Microsoft Office

Job description

Pay: $22.00/hour
Schedule: Monday-Friday, 7:00 AM start, 8-hour shifts

We are seeking an experienced Administrative Assistant to support management with a variety of clerical, administrative, and business-related responsibilities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining a professional demeanor.

Responsibilities:

• Manage calendars and schedule appointments
• Answer and direct telephone calls and emails
• Prepare correspondence, reports, and other business documents
• Take meeting notes and maintain accurate records
• Assist managers with administrative and operational support
• Coordinate meetings, travel arrangements, and office activities
• Maintain files, records, and office documentationGather, track, and monitor information for business needs
• Communicate effectively with internal and external stakeholders
• Handle confidential information with discretion

Requirements:

• 4-6 years of administrative support experience
• Strong planning, organization, and time management skills
• Ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• Strong interpersonal and coordination abilities
• Proficiency with Microsoft Office and other business software
• Knowledge of clerical and administrative procedures and systems
• Results-oriented mindset with strong problem-solving skills
• Ability to work independently with minimal supervision

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)