Administrative Assistant

AppleOne Employment Services; Seattle (WA); Hybrid; USD 33,000 - 39,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne is seeking an experienced Administrative Assistant for a temp-to-hire role in Seattle, WA. The person will support multiple departments, manage calendars, coordinate communication, and ensure smooth daily operations.

The role involves assisting managers, team members, customers, and vendors across departments such as Accounting, HR, Operations, Sales, and Leadership. This position offers growth in a collaborative office environment.

Qualifications

• Minimum 3 years of experience in Administrative roles like Administrative Assistant or Office Coordinator.
• Strong proficiency with Microsoft Office Suite and calendar management.
• Ability to handle multiple departments and maintain accurate records.

Responsibilities

• Provide administrative support to managers and multiple departments, including docs and reports.
• Manage calendars, schedule meetings, prepare agendas, and assist with logistics.
• Answer calls, greet visitors, and deliver professional customer service.
• Perform data entry, maintain records, and keep spreadsheets current.
• Use Outlook/Excel/Word/PowerPoint/Teams to support communication and docs.
• Assist with onboarding paperwork, invoice support, and cross-department tasks.

Skills

Calendar management

Data entry

Microsoft Office Suite

Customer service

Cross-department coordination

Document preparation

Communication skills

Attention to detail

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Job description

Job Summary

We are seeking an experienced Administrative Assistant for a temp-to-hire opportunity in Seattle, WA. This role is ideal for a highly organized office professional who enjoys supporting multiple departments, managing calendars, coordinating communication, and keeping daily business operations running smoothly.

The Administrative Assistant will play an important role in supporting managers, team members, customers, vendors, and internal departments such as Accounting, Human Resources, Operations, Sales, and Executive Leadership. This is a great opportunity for a detail-oriented professional who values teamwork, supportive leadership, stability, and the chance to grow into a long-term role with a positive office environment.

Key Responsibilities

• Provide administrative support to managers and multiple departments, including document preparation, filing, reporting, and special projects.
• Manage calendars, schedule meetings, coordinate appointments, prepare agendas, and assist with meeting logistics.
• Answer and direct phone calls, greet visitors, respond to inquiries, and provide professional customer service to internal and external contacts.
• Perform accurate data entry, maintain records, update spreadsheets, and ensure information is complete, organized, and current.
• Use Microsoft Outlook, Excel, Word, PowerPoint, Teams, and other office tools to support communication, scheduling, reporting, and document management.
• Assist with cross-departmental administrative tasks such as onboarding paperwork, invoice support, employee documentation, and recordkeeping.

Compensation and Benefits

• Pay range: $24.00 to $28.00 per hour.
• Job type: Temp-to-hire.
• Location: Seattle, WA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Required Qualifications and Skills

• Manage daily administrative support, calendars, schedules, communications, and office coordination.
• Maintain accurate records, reports, spreadsheets, databases, and filing systems.
• Support multiple departments with document preparation, data entry, customer service, and special projects.
• Coordinate information flow between internal teams, customers, vendors, and business partners.
• Minimum 3 years of experience as an Administrative Assistant, Office Coordinator, Executive Assistant, Receptionist, or similar office support role.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Strong calendar management, scheduling, meeting coordination, and deadline tracking experience.Excellent data entry accuracy, attention to detail, organization, and time management skills.
• Professional phone etiquette and strong written and verbal communication skills.
• Ability to prioritize multiple tasks in a fast-paced office environment.
• Strong customer service, interpersonal, problem-solving, and follow-up skills.
• Professional demeanor, positive attitude, and ability to handle confidential information with discretion.

Preferred Qualifications

• Experience supporting Accounting, Human Resources, Operations, Sales, Executive Leadership, or other business departments.
• Experience working in a professional office environment.
• Familiarity with CRM, ERP, HRIS, or document management systems.
• Experience preparing reports, spreadsheets, presentations, forms, and business documents.
• Previous experience supporting onboarding paperwork, invoice processing, employee documentation, or cross-functional administrative projects.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.