Executive Assistant

AppleOne Employment Services; Los Angeles (CA); Hybrid; USD 34,000 - 41,000; Part time

Job summary

AppleOne Employment Services is seeking an experienced Executive Assistant on a contract/temporary basis to support the Executive Office of a mission‑driven public sector organization focused on affordable housing and community impact in Los Angeles County.

The ideal candidate is highly organized, discreet, proactive, and able to manage calendars, communications, stakeholder coordination, meeting prep, and strategic administrative priorities.

Qualifications

• Provide executive-level administrative support to the Executive Team and Executive Office.
• Manage complex calendars, meeting logistics, correspondence, action items, and stakeholder communications.
• Support strategic initiatives, cross-functional projects, public-facing engagements, and executive briefings.

Responsibilities

• Provide high-level executive support, including calendar management, meeting coordination, travel planning, email monitoring, and follow-up tracking.
• Prepare, edit, organize, and proofread correspondence, briefings, reports, presentations, agendas, meeting notes, and talking points.
• Coordinate meetings and events with internal teams, public officials, partner agencies, board members, vendors, and community stakeholders.
• Serve as a professional liaison between the Executive Office, internal departments, external partners, and the public.
• Support administrative operations, including filing systems, document management, expense reports, invoices, records, and special projects.
• Manage multi-step projects by tracking deadlines, deliverables, dependencies, action items, and leadership updates.

Skills

Calendar management

Executive support

Stakeholder coordination

Communication

Discretion

Education

Associate degree

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Job description

Job Summary

We are seeking an experienced Executive Assistant for a contract/temporary opportunity supporting the Executive Office of a mission-driven public sector organization focused on affordable housing, housing stability, and community impact in Los Angeles County.

This Executive Assistant role is ideal for a highly organized, discreet, and proactive professional who thrives in a fast-paced environment supporting senior leadership. You will serve as a trusted partner to the Executive Team, helping manage schedules, communications, stakeholder coordination, meeting preparation, and strategic administrative priorities.

This opportunity offers meaningful work in a collaborative, public-service-oriented environment with supportive leadership, positive teamwork, and the chance to contribute to initiatives that directly impact communities. The role is hybrid with significant work-from-home flexibility, making it a strong fit for a polished administrative professional who values purpose, autonomy, and executive-level visibility.

Key Responsibilities

• Provide high-level executive support, including calendar management, meeting coordination, travel planning, email monitoring, and follow-up tracking.
• Prepare, edit, organize, and proofread correspondence, briefings, reports, presentations, agendas, meeting notes, and talking points.
• Coordinate meetings and events with internal teams, public officials, partner agencies, board members, vendors, and community stakeholders.
• Serve as a professional liaison between the Executive Office, internal departments, external partners, and the public.
• Support administrative operations, including filing systems, document management, expense reports, invoices, records, and special projects.
• Manage multi-step projects by tracking deadlines, deliverables, dependencies, action items, and leadership updates.

Compensation and Benefits

• Pay: $25 to $30 per hour.
• Job type: Contract/Temporary.
• Location: Hollywood, CA.
• Work arrangement: Hybrid, Los Angeles, CA area, with approximately 90% work-from-home.

Required Qualifications and Skills

• Provide executive-level administrative support to the Executive Team and Executive Office.
• Manage complex calendars, meeting logistics, correspondence, action items, and stakeholder communications.
• Support strategic initiatives, cross-functional projects, public-facing engagements, and executive briefings.
• Maintain confidentiality while handling sensitive information, executive communications, and high-priority matters.
• Associate degree from an accredited institution required.
• 3+ years of experience providing executive-level support, preferably to an Executive Director, C-suite leader, senior government official, or similar executive leader.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience using Microsoft Teams, Zoom, Outlook calendar, scheduling tools, and document management systems.
• Excellent written and verbal communication skills, including drafting, editing, proofreading, and preparing professional correspondence.
• Strong organizational skills with the ability to manage competing priorities, deadlines, and urgent requests.
• Demonstrated discretion, professionalism, integrity, attention to detail, and sound judgment.
• Ability to build positive working relationships with executives, staff, public officials, nonprofit partners, community advocates, and external stakeholders.

Preferred Qualifications

• 5+ years of executive-level administrative support experience.
• Experience supporting C-suite executives or senior leadership in a government agency, nonprofit, legal, policy, or public sector environment.
• Exposure to intergovernmental relations, legislative environments, public sector initiatives, or community-based programs.
• Experience coordinating high-profile meetings, public appearances, stakeholder engagements, conferences, or speaking events.
• Experience working in a start-up, newly formed agency, or scaling organization.
• Commitment to housing justice, racial equity, public service, and mission-driven work.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.