Administrative Assistant

Kelly; Pittsburg (CA); On-site; USD 66,125,000 - 71,635,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedicine

Term life

Whole life

Accident insurance

Critical illness

Legal plan

Short-term disability

Retirement savings plan

Service bonus and holiday pay plans (8

Transit spending account

Paid sick leave

Job summary

Kelly Services is seeking a detail-oriented Administrative Assistant I to support daily office operations in Pittsburg, CA. The role includes handling customer calls, greeting visitors, processing orders and invoices, and maintaining SAP-based records.

Requirements include a High School Diploma and 2+ years of relevant experience, along with proficiency in Microsoft Office. This on-site position offers a Monday–Friday schedule and a pay rate of $24.00 per hour.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of administrative, customer service, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong organizational, communication, and multitasking skills.
• Experience with SAP or similar ERP systems is a plus.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities

• Answer and manage customer phone calls and email inquiries in a professional and timely manner.
• Provide front desk support, greet visitors, and maintain a welcoming office environment.
• Process customer orders, quotes, invoices, and service requests.
• Enter and maintain customer and vendor information in company systems, including SAP.
• Assist with accounts receivable and accounts payable inquiries.
• Coordinate mail, shipments, office supplies, and inventory.
• Communicate with internal teams to provide customer updates and resolve issues.
• Support departmental projects, process improvements, and other administrative tasks as assigned.

Skills

Customer service

Organizational skills

Communication

Multitasking

Education

High School Diploma

Tools

Microsoft Office

SAP

Job description

Description

Administrative Assistant I (P1)

Location: Pittsburg, CA

Schedule: Monday-Friday, 8:00 AM to 5:00 PM

Pay Rate: $24.00 per hour

Kelly Services is seeking a detail-oriented and customer-focused Administrative Assistant I to support daily office operations and provide exceptional service to customers and internal teams. This role combines administrative, customer service, and operational support responsibilities in a fast-paced office environment.

Key Responsibilities

• Answer and manage customer phone calls and email inquiries in a professional and timely manner.
• Provide front desk support, greet visitors, and maintain a welcoming office environment.
• Process customer orders, quotes, invoices, and service requests.
• Enter and maintain customer and vendor information in company systems, including SAP.
• Assist with accounts receivable and accounts payable inquiries.
• Coordinate mail, shipments, office supplies, and inventory.
• Communicate with internal teams to provide customer updates and resolve issues.
• Support departmental projects, process improvements, and other administrative tasks as assigned.

Qualifications

• High School Diploma or equivalent required.
• 2+ years of administrative, customer service, or office support experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Strong organizational, communication, and multitasking skills.
• Experience with SAP or similar ERP systems is a plus.
• Ability to work independently, prioritize tasks, and meet deadlines.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability
• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account
• paid sick leave under the applicable state or local plan

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.