Administrative Assistant

Kelly; Deer Park (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Transit spending account

Job summary

Kelly is seeking an Administrative Assistant to support site operations in a fast-paced manufacturing environment. The role focuses on office-based tasks, document management, purchasing assistance, and maintaining procedures and policies to ensure smooth daily workflows.

The successful candidate will manage calendars, emails, organize electronic records, assist in procurement, and communicate professionally with colleagues and vendors.

Qualifications

• Proven experience with Microsoft Office Suite (Outlook, Word, Excel).
• Exceptional attention to detail and accuracy in managing documents and records.
• Strong organizational and time management skills.

Responsibilities

• Manage calendars, emails, and meetings.
• Organize and retrieve electronic files, policies, and procedures to ensure compliant document management.
• Assist in document control and administration of electronic records.
• Support purchasing activities by ordering supplies and creating purchase requisitions.
• Review and manage documentation and purchasing records for accuracy and compliance.

Skills

Outlook

Word

Excel

Document management

Communication skills

Tools

SAP

Job description

Description

Administrative Assistant

Position Overview:
The Administrative Assistant will be a vital part of our site operations, providing essential administrative and organizational support in a fast-paced manufacturing or industrial environment. This role is primarily office-based and focuses on ensuring the smooth operation of daily processes through effective document management, purchasing assistance, and the organization of critical procedures and policies.

Key Responsibilities:

• Provide comprehensive administrative support, including managing calendars, handling emails, and coordinating meetings.
• Organize, maintain, and retrieve electronic files, policies, and procedures to ensure efficient and compliant document management (Digital Management Administration/DMA activities).
• Assist in document control and the administration of electronic records, ensuring documents are accurate, up-to-date, and accessible.
• Support purchasing activities by ordering supplies and materials, creating purchase requisitions, and collaborating with procurement as needed.
• Diligently review, cross-check, and manage documentation and purchasing records to guarantee precision and compliance.
• Maintain organized shared files, digital records, and filing systems, supporting both individual and team productivity.
• Communicate professionally with colleagues and vendors, demonstrating strong customer service and relationship-building skills.

Required Skills & Qualifications:

• Proven experience with Microsoft Office Suite, especially:
• Outlook (email and calendar management)
• Word (document creation and editing)
• Basic Excel (data entry and management)
• Exceptional attention to detail and accuracy in managing documents and records.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills, with a focus on professionalism and clarity.

Preferred Skills:

• Hands-on experience with SAP for purchasing and document control (highly desirable but not required; training available for candidates with strong administrative backgrounds).
• Prior experience in creating purchase requisitions and purchase orders.
• Background in an office-based role supporting a manufacturing or industrial setting.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life - just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.