Administrative Assistant

Kelly; Harvard (MA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical benefits (Kelly)

Dental benefits (Kelly)

Vision benefits (Kelly)

Retirement plan

Paid holidays

Transit spending account

Paid sick leave

Job summary

Kelly is seeking an Administrative Assistant II to support the Business Development and cross-functional teams in Devens, MA. The role focuses on coordinating on-site customer visits and delivering comprehensive administrative support to the Site Director and Leadership Team.

Responsibilities include planning visits, managing logistics, preparing agendas and materials, and ensuring a seamless customer experience before, during, and after visits. The position is temp to hire and pays $25/hour.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative support role is preferred.

Responsibilities

• Coordinate with Business Development and cross-functional teams to plan and organize on-site customer visits.
• Manage visit logistics and hospitality arrangements, including catering, conference room setup, swag bags, and accommodations.
• Schedule and coordinate preparation meetings and customer visit meetings, including sending calendar invitations and managing attendee availability.
• Develop and circulate draft visit agendas to align internal teams with customer expectations.
• Prepare and coordinate presentation materials and supporting documents for customer visits.
• Serve as the primary contact to ensure a seamless, professional customer experience before, during, and after the visit.
• Perform administrative and office support for the Site Director and Leadership Team.
• Track and coordinate ordering of site supplies and beverages for meetings.
• Organize and distribute mail throughout the site.
• Coordinate and arrange meetings, approve conference room access, prepare agendas, reserve facilities, and send out internal meeting invitations.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

Administrative Assistant II
Location Devens ,Ma
Temp to hire
Pay rate $25/hour

Job Description:

We are seeking a detail-oriented Administrative Assistant II to support our Business Development and cross-functional teams. This role involves coordinating and organizing on-site customer visits and providing comprehensive administrative support.

Administrative Responsibilities:

• Coordinate with the Business Development and cross-functional teams to plan and organize on-site customer visits.
• Manage all visit logistics and hospitality arrangements, including catering, conference room setup, swag bags, and visitor accommodations.
• Schedule and coordinate preparation meetings and customer visit meetings, including sending calendar invitations and managing attendee availability.
• Develop and circulate draft visit agendas to align internal teams with customer expectations.
• Prepare and coordinate presentation materials and supporting documents for customer visits.
• Serve as the primary point of contact to ensure a seamless and professional customer experience before, during, and after the visit.
• Perform administrative and office support activities primarily for the Site Director and Leadership Team.
• Track and coordinate the ordering of site supplies, including paper products, office supplies, and beverages for meetings.
• Organize and distribute mail throughout the site.
• Coordinate and arrange meetings, approve conference room access, prepare agendas, reserve and prepare facilities, and send out appointments for internal departmental meetings.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative support role is preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.