Administrative Assistant

ccmcnet; Phoenix (AZ); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with match

Paid time off

Parental leave

Training assistance

Employee wellness program

Job summary

HOAMCO is seeking an Administrative Assistant for our Scottsdale, AZ offices. Hybrid schedule, Monday–Friday, 8 AM–4 PM. The role emphasizes detail, professional communication, and strong customer service with homeowners and board members.

Qualified candidates will have at least 1 year of admin experience, proficiency in Word/Outlook, and the ability to support executive-level activities while prioritizing daily duties.

Qualifications

• Minimum 1 year of professional admin experience.
• Proficient in Microsoft Word; strong basic Excel and Outlook skills.
• Excellent written and verbal communication.
• Ability to thrive in an executive-level environment.

Responsibilities

• Perform administrative tasks independently and with colleagues.
• Prepare documents using Word; manage Excel and Outlook projects.
• Answer phones and multitask on various projects.
• Deliver excellent customer service to homeowners and board members.
• Create polished written communications.

Skills

Admin experience

Customer service

Communication skills

Prioritization

Executive support

Education

1 year admin experience

Tools

Microsoft Word

Excel

Outlook

Job description

Administrative Assistant - HOAMCO (Scottsdale, AZ)

HOAMCO has an opening for an Administrative Assistant for our offices in Scottsdale, AZ. We are looking for a detail-oriented employee who will thrive by prioritizing daily duties and provide excellent customer service with professional communication skills both verbal and written. This is a HYBRID Monday through Friday - 8AM to 4PM position.

Qualifications:

• Experienced Administrative Professional
• Minimum 1 year of professional Admin experience
• Ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine
• Quality customer service
• Communication skills; both verbal and written
• Proficient in knowing the basics in Microsoft Word programs
• Ability to work in an executive level environment

Job Duties:

• Administration tasks as provided, working both independently and with colleagues
• Utilizing Microsoft Word based programs, Word, Excel and using Outlook to complete various admin projects
• Answering phones while multi-tasking with projects
• Excellent customer service to both Homeowners and Board Members
• Creative eye for polished written communications
• Candidates are subject to pre-hire assessment tests.
• Selected Candidate is subject to drug and background screening.

WHAT WE OFFER:

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!

Why Join HOAMCO?

Since 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across seven states—and we’re still growing! At HOAMCO, we value teamwork, integrity, and exceptional service. This is an exciting opportunity to be part of a company that makes a real impact in communities.