Administrative Assistant

HOAMCO; Scottsdale (AZ); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Wellness program

401(k) matching

Paid time off

Parental leave

Education assistance

Employee Assistance Program

Disability & Life insurance

Pet insurance

Job summary

HOAMCO in Scottsdale, AZ is seeking an Administrative Assistant to support daily operations with a focus on accurate documentation, professional communication, and strong customer service for homeowners and board members.

The role requires at least 1 year of admin experience, the ability to prioritize in a fast-paced environment, and proficiency with MS Word; the position is hybrid, Monday–Friday, 8 AM to 4 PM.

Qualifications

• Administrative experience required.
• Minimum 1 year of professional Admin experience.
• Strong communication skills; both verbal and written.
• Proficient in basics of Microsoft Word programs.

Responsibilities

• Handle administrative tasks independently or with colleagues.
• Use Word, Excel and Outlook for various admin projects.
• Answer phones while multi-tasking with projects.
• Provide excellent customer service to homeowners and board members.
• Prepare polished written communications.

Skills

Administrative skills

Customer service

Communication

Prioritization

Executive environment

Tools

MS Word

Outlook

Excel

Job description

Administrative Assistant - HOAMCO (Scottsdale, AZ)

HOAMCO has an opening for an Administrative Assistant for our offices in Scottsdale, AZ. We are looking for a detail-oriented employee who will thrive by prioritizing daily duties and provide excellent customer service with professional communication skills both verbal and written.

This is a HYBRID Monday through Friday - 8AM to 4PM position.

Qualifications

• Experienced Administrative Professional
• Minimum 1 year of professional Admin experience
• Ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine
• Quality customer service
• Communication skills; both verbal and written
• Proficient in knowing the basics in Microsoft Word programs
• Ability to work in an executive level environment

Job Duties

• Administration tasks as provided, working both independently and with colleagues
• Utilizing Microsoft Word based programs, Word, Excel and using Outlook to complete various admin projects
• Answering phones while multi-tasking with projects
• Excellent customer service to both Homeowners and Board Members
• Creative eye for polished written communications
• Candidates are subject to pre-hire assessment tests.
• Selected Candidate is subject to drug and background screening.

What We Offer

• Comprehensive benefits package including medical, dental, and vision
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid time off for vacation, holidays, medical, and volunteering
• Paid parental leave
• Training and educational assistance
• Support programs, including Employee Assistance Program and Calm Health
• Optional benefits including short- and long-term disability, life insurance, and pet insurance
• Most importantly, a caring team who is dedicated to your success!

Why Join HOAMCO

Since 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across seven states—and we’re still growing! At HOAMCO, we value teamwork, integrity, and exceptional service. This is an exciting opportunity to be part of a company that makes a real impact in communities.