Administrative Assistant

WindowRama; Passaic (NJ); On-site; USD 20,457 - 29,136; Part time

Job summary

WindowRama is seeking a dependable and organized Part-Time Administrative Assistant to support its retail showroom in Passaic, NJ. This role involves various administrative tasks, customer interaction, and maintaining organized systems to ensure smooth showroom operations. Requirements include strong communication skills, proficiency in Microsoft Office, and a high school diploma or equivalent. The position offers flexible hours (15-20 per week) at a pay rate of $18/hr.

Qualifications

• 1–2 years of experience in administrative support, retail, customer service, or order entry.

Responsibilities

• Answering and directing phone calls, emails, and customer inquiries.
• Maintaining organized filing systems (digital and physical).
• Ordering and managing office and showroom supplies.
• Assisting with data entry and accurate record keeping.
• Supporting team members with administrative tasks and special projects.
• Greeting and assisting showroom visitors in a friendly manner.
• Coordinating UEZ paperwork from multiple locations.
• Receiving and checking in showroom deliveries.
• Notifying customers when their merchandise arrives.
• Processing customer pickups efficiently.

Skills

Strong communication and interpersonal skills

Customer-first mindset

Excellent organization and attention to detail

Ability to multitask

Problem-solving skills

Proficiency in Microsoft Office

Positive and flexible attitude

Enthusiasm for the WindowRama brand

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Google tools

AS400

Job description

We’re looking for a dependable and organized Part-Time Administrative Assistant to support our busy retail showroom. This role is perfect for someone who enjoys a mix of administrative work and customer interaction in a fast-paced, team‑oriented environment.

What You’ll Do

You’ll play a key role in keeping our showroom operations running smoothly while supporting both staff and customers. Responsibilities include:

• Answering and directing phone calls, emails, and customer inquiries
• Maintaining organized filing systems (digital and physical)
• Ordering and managing office and showroom supplies
• Assisting with data entry and accurate record keeping
• Supporting team members with administrative tasks and special projects
• Greeting and assisting showroom visitors in a friendly, professional manner
• Coordinating UEZ paperwork from multiple locations and maintaining accurate records
• Receiving and checking in showroom deliveries, ensuring order accuracy
• Notifying customers when their merchandise arrives
• Processing customer pickups efficiently and accuratelyAssisting with general showroom operations as needed

What We’re Looking For

• Strong communication and interpersonal skills
• A customer‑first mindset with a professional, welcoming demeanor
• Excellent organization and attention to detail
• Ability to multitask and stay organized in a retail environment
• Strong problem‑solving skills and willingness to learn quickly
• Proficiency in Microsoft Office (Google tools and AS400 experience a plus)
• Positive, flexible, and highly motivated attitude
• Enthusiasm for the WindowRama brand

Qualifications

• High school diploma or equivalent required (Associate’s or Bachelor’s degree preferred)
• 1–2 years of experience in administrative support, retail, customer service, or order entry

Location

WindowRama Showroom: 125 Main Ave, Passaic, NJ 07055

Schedule

Monday‑Friday (flexible schedule) 15‑20 hours per week

Pay Rate

$18/hr