Administrative Assistant

Kris Konstruction; Baldwin (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid vacation

3 paid sick days per year

Health insurance after 60 days of work

Simple IRA with company match after 12

Job summary

Kris Konstruction is seeking an Administrative Assistant to support showroom and office operations. The role requires a proactive, detail-oriented professional who can manage a fast-paced environment.

You will handle calls, showroom opening/closing, inventory, data entry, invoicing support, and general tasks for the owner and managers, with opportunities to contribute to process improvements. This full-time position offers paid vacation, sick days, health insurance eligibility, and a Simple IRA,

Qualifications

• Strong organizational skills and attention to detail.
• Excellent phone etiquette and communication abilities.
• Proficient with Microsoft Office, especially Excel.
• Experience in administrative roles preferred.

Responsibilities

• Answering and directing incoming calls to the appropriate team member.
• Opening and closing the showroom, 9 AM–5 PM, Monday to Friday.
• Maintaining inventory of office supplies and marketing materials.
• Organizing showroom and handling shipments as they arrive.
• Coordinating monthly cleaning and landscaping for the showroom.
• Performing data entry tasks accurately and in a timely manner.
• Preparing and sending warranty paperwork and maintaining records.
• Assisting owner, VP or managers with miscellaneous tasks.
• Assisting billing with invoicing and follow-up on payments.
• Sending checks to mortgage companies and updating the files.
• Maintaining up-to-date records of jobs on collections.

Skills

Organizational skills

Attention to detail

Excellent communication

Phone etiquette

Microsoft Office

Excel proficiency

Self-starter

Multitasking

Prior admin experience

Job description

Job Overview:

We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant. This position will involve a variety of administrative and operational tasks that support the smooth functioning of our showroom and office. The ideal candidate will be proactive, detail-oriented, and able to work efficiently in a fast-paced environment.

Key Responsibilities Include But Are Not Limited To:

• Answering and directing incoming calls to the appropriate team member or department
• Opening and closing the showroom during business hours, Monday through Friday, 9 AM to 5 PM
• Maintaining inventory of office supplies and marketing materials to ensure everything is fully stocked
• Organizing the showroom and assist in putting away shipments as they arrive
• Coordinating monthly cleaning and landscaping for the showroom to maintain a welcoming and professional environment
• Performing various data entry tasks accurately and in a timely manner
• Preparing and send warranty paperwork as needed to maintain accurate records
• Assisting with miscellaneous tasks as requested by the owner, VP, or managers
• Assisting the billing office with invoicing and ensuring timely follow-up with customers on outstanding payments
• Sending checks to mortgage companies for endorsement and ensure the file is updated with any required additional documentation or comments
• Maintaining up-to-date records of jobs on collections

Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication and phone etiquette
• Ability to multitask and prioritize tasks effectively
• Proficient with Microsoft Office Suite and general office equipment
• Needs to be very proficient with Excel
• Prior administrative or office experience is preferred
• Willingness to take on various responsibilities
• Needs to be a self-starter
• Collections experience is a plus

Benefits Include:

• Paid Vacation (accrues annually)
• (3) Paid Sick Days per year
• Access to health insurance after 60 days of employment
• Simple IRA with company match after 12 months