Administrative Assistant

Kris Konstruction; Jenkins (MD); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Paid Vacation

Paid Sick Days

Health Insurance after 60 days

Simple IRA with company match after 12

Job summary

Kris Konstruction in Maryland is seeking an Administrative Assistant to support showroom and office operations. The role requires strong organization, detail orientation, and proactive communication to keep daily tasks running smoothly.

You will handle calls, manage showroom opening/closing, maintain office supplies, assist with invoicing, and coordinate miscellaneous tasks for owners and managers, emphasizing accuracy and timely follow-up.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Excellent communication and phone etiquette are required.
• Ability to multitask and prioritize tasks effectively.
• Proficient with Microsoft Office Suite and general office equipment; proficiency in Excel is highly valued.

Responsibilities

• Answer and direct incoming calls to the appropriate team member or department.
• Open and close the showroom during business hours, Monday–Friday, 9 AM to 5 PM.
• Maintain inventory of office supplies and marketing materials.
• Organize the showroom and assist with shipments as they arrive.
• Coordinate monthly cleaning and landscaping for the showroom.
• Perform data entry tasks accurately and timely.
• Prepare and send warranty paperwork and maintain records.
• Assist with billing/invoicing and follow up on outstanding payments.
• Send checks to mortgage companies and update related paperwork.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Phone etiquette

Multitask and prioritize

Self-starter

Willingness to take on various tasks

Tools

Microsoft Office Suite

Excel

Job description

Job Overview:

We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant. This position will involve a variety of administrative and operational tasks that support the smooth functioning of our showroom and office. The ideal candidate will be proactive, detail-oriented, and able to work efficiently in a fast-paced environment.

Key Responsibilities Include But Are Not Limited To:

• Answering and directing incoming calls to the appropriate team member or department
• Opening and closing the showroom during business hours, Monday through Friday, 9 AM to 5 PM
• Maintaining inventory of office supplies and marketing materials to ensure everything is fully stocked
• Organizing the showroom and assist in putting away shipments as they arrive
• Coordinating monthly cleaning and landscaping for the showroom to maintain a welcoming and professional environment
• Performing various data entry tasks accurately and in a timely manner
• Preparing and send warranty paperwork as needed to maintain accurate records
• Assisting with miscellaneous tasks as requested by the owner, VP, or managers
• Assisting the billing office with invoicing and ensuring timely follow-up with customers on outstanding payments
• Sending checks to mortgage companies for endorsement and ensure the file is updated with any required additional documentation or comments
• Maintaining up-to-date records of jobs on collections

Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication and phone etiquette
• Ability to multitask and prioritize tasks effectively
• Proficient with Microsoft Office Suite and general office equipment
• Needs to be very proficient with Excel
• Prior administrative or office experience is preferred
• Willingness to take on various responsibilities
• Needs to be a self-starter
• Collections experience is a plus

Benefits Include:

• Paid Vacation (accrues annually)
• (3) Paid Sick Days per year
• Access to health insurance after 60 days of employment
• Simple IRA with company match after 12 months