Administrative Assistant

SBH Community Service Network Inc.; North Brunswick Township (NJ); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Competitive hourly rate

Free commuter transportation via van

Flexible 25–35 hour schedule

Professional office environment

Opportunity to grow admin/finance技能

Job summary

SBH Community Service Network Inc. in North Brunswick, NJ seeks an Administrative Assistant to support daily operations and financial processes.

The role offers a flexible schedule within 25-35 hours per week and an hourly wage between $20 and $25, commensurate with experience. Responsibilities include managing payables/receivables, logging transactions in QuickBooks, and maintaining accurate Excel records.

Qualifications

• Experience with QuickBooks and Microsoft Excel.
• Experience handling accounts payable and accounts receivable.
• Strong written communication skills for professional emails.
• Professional verbal communication for phone and in-person interactions.
• High attention to detail and numerical accuracy.
• Ability to work independently and manage daily office tasks.

Responsibilities

• Manage accounts payable and accounts receivable processes, including entering bills, issuing invoices, and tracking payments.
• Log daily transactions in QuickBooks and support financial recordkeeping.
• Maintain accurate Excel spreadsheets for orders, client accounts, and logs.
• Draft, proofread, and send professional emails to clients, vendors, and team members.
• Assist with general office administration tasks such as filing and answering inquiries.
• Collaborate with management to support daily workflow and operations.

Skills

Excellent communication

Organized

Independent worker

Attention to detail

Tools

QuickBooks

Microsoft Excel

Job description

Job Title: Administrative AssistantLocation: North Brunswick, NJ
Job Type: Part-Time to Full-Time (25 - 35 Hours / Week)
Schedule: Monday through Friday (Flexible daytime hours)
Salary: $20.00 - $25.00 / hour (Commensurate with experience)
We are seeking an articulate, organized, and reliable Administrative Assistant to join our office team in North Brunswick, NJ. This role is essential to keeping our day-to-day business operations and financial processes running smoothly.
The ideal candidate possesses strong written and verbal communication skills, a high level of professionalism, and hands-on experience handling basic accounting tasks in QuickBooks and Microsoft Excel. If you are detail-oriented, comfortable managing accounts payable and receivable, and excel at drafting clear business correspondence, we would love to connect with you.Key Responsibilities:

• Manage accounts payable and accounts receivable processes, including entering bills, issuing invoices, and tracking incoming payments.
• Utilize QuickBooks to log daily transactions, reconcile accounts, and support financial recordkeeping.
• Maintain accurate Microsoft Excel spreadsheets for tracking orders, client accounts, and internal logs.
• Draft, proofread, and send professional, clear, and articulate email communications to clients, vendors, and team members.
• Assist with general office administration tasks, including filing, answering inquiries, and organizing records.
• Collaborate closely with management and department heads to support daily workflow and operational needs.

Qualifications:

• Proven experience working with QuickBooks and Microsoft Excel.
• Demonstrated experience handling accounts payable (A/P) and accounts receivable (A/R).
• Exceptional written communication skills with the ability to write polished, professional emails.
• Articulate, professional verbal communication skills for phone and in-person interactions.
• High attention to detail, accuracy with numbers, and strong organizational skills.
• Ability to work independently and manage daily office tasks efficiently.

What We Offer:

• Competitive hourly rate tailored to experience.
• Free commuter transportation via company van service providing round-trip transit from two locations in Brooklyn directly to the warehouse facility.
• Flexible schedule within a 25 to 35 hour work week.
• A clean, professional, and supportive office environment.
• Opportunities to build and expand administrative and financial skill sets.