Administrative Assistant

GraphTec Inc.; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Professional growth opportunities

Competitive benefits package

Supportive team environment

Job summary

GraphTec Inc. in Houston, Texas is seeking a dedicated Administrative Assistant to provide vital support for smooth office operations. The role requires managing daily schedules, communication, and documentation with high attention to detail.

The ideal candidate will possess excellent organizational and communication skills. Join a supportive and inclusive team that offers opportunities for growth and a competitive benefits package.

Qualifications

• Proven experience as an Administrative Assistant or in a related role.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Strong organizational skills with the ability to prioritize tasks and multitask effectively.

Responsibilities

• Manage and organize the daily schedule, including setting appointments.
• Serve as the primary point of contact for communications.
• Prepare, format, and edit documents, reports, and presentations.
• Assist in coordinating office events and travel arrangements.
• Maintain an organized filing system for easy retrieval.
• Order and manage office supplies inventory.

Skills

Organizational skills

Verbal communication

Written communication

Attention to detail

Multitasking

Interpersonal skills

Tools

Microsoft Office Suite

Office equipment

Job description

Job Title: Administrative Assistant

Job Summary:

We are seeking a dedicated and organized Administrative Assistant to join our dynamic team. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. As an Administrative Assistant, you will provide vital support to ensure the smooth operation of our office, enabling our team to function effectively and efficiently.

Key Responsibilities:

• Manage and organize the daily schedule, including setting appointments, meetings, and reminders to ensure efficient time management.
• Serve as the primary point of contact for internal and external communications, including answering phone calls, emails, and handling inquiries professionally.
• Prepare, format, and edit documents, reports, and presentations ensuring accuracy and quality.
• Assist in coordinating office events, meetings, and travel arrangements, including logistics and documentation.
• Maintain an organized filing system, both digital and hard copy, for easy retrieval of information.
• Order and manage office supplies inventory to ensure operational needs are met.
• Support other departments with clerical duties as needed, contributing to a collaborative team environment.
• Develop and maintain administrative processes to improve efficiency and workflow.

Qualifications:

• Proven experience as an Administrative Assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong organizational skills with the ability to prioritize tasks and multitask effectively.
• Excellent verbal and written communication skills.
• High level of attention to detail and accuracy.
• Ability to work independently as well as part of a team.
• Strong interpersonal skills and a positive, professional demeanor.

Preferred Qualifications:

• Experience in the signage industry is a plus.
• Familiarity with virtual meeting platforms and remote collaboration tools is advantageous.
• Job is 100% onsite, Monday thru Friday 8:00 am to 5:00 pm.

Why Join Us:

• Be part of a supportive and inclusive team environment.
• Opportunities for professional growth and development.
• Competitive benefits package and a friendly workplace culture.

We welcome applications from all qualified candidates. If you are an enthusiastic and organized individual looking to contribute to a thriving office environment, we encourage you to apply.