Office Assistant

AppleOne Employment Services; Campbell (CA); On-site; USD 50,000 - 54,000; Part time

Job summary

AppleOne Employment Services in Campbell, CA is seeking a detail-oriented Office Assistant for a part-time, temporary administrative support assignment. This role supports public sector operations, maintains records, and keeps office processes organized and efficient.

The position offers weekday hours, a stable office environment, and the chance to contribute to community-facing services. Ideal candidates bring strong communication, dependable follow-through, and a service-focused approach to

Qualifications

• Two years of clerical experience required; 3–5 years preferred.
• Equivalent to completion of the twelfth grade.
• Proficiency with word processing, spreadsheets, and databases.
• Ability to input data accurately and maintain records.
• Strong English usage and routine business correspondence.

Responsibilities

• Prepare, input, and maintain letters, reports, forms, records, data, and routine correspondence.
• Answer inquiries, provide information, receive visitors or calls, and route requests to the appropriate person or department.
• Maintain files, process mail, manage mailing and distribution lists, and support basic records retention procedures.
• Process payments, issue receipts, prepare purchase orders, review invoices, and assist with routine payment processing.
• Support permits, application forms, class or event registrations, meeting scheduling, supply orders, and general office coordination.

Skills

Clerical experience

Public sector experience

Data entry

Customer service

Attention to detail

English proficiency

Education

High school diploma

Tools

Word processing

Spreadsheet

Database software

Job description

Job Summary

We are seeking a detail-oriented Office Assistant for a part-time, temporary administrative support assignment in Campbell, CA. This Office Assistant role is a great opportunity for an experienced clerical professional who enjoys supporting public sector operations, working with the public, maintaining accurate records, and keeping office processes organized and efficient.

This assignment offers a stable, professional office environment with consistent weekday hours, clear expectations, and the opportunity to contribute to important community-facing services. The ideal candidate will bring strong communication skills, dependable follow-through, and a positive, service-focused approach to daily office support.

Key Responsibilities

• Prepare, input, and maintain letters, reports, forms, records, data, and routine correspondence.
• Answer inquiries, provide information, receive visitors or calls, and route requests to the appropriate person or department.
• Maintain files, process mail, manage mailing and distribution lists, and support basic records retention procedures.
• Process payments, issue receipts, prepare purchase orders, review invoices, and assist with routine payment processing.
• Support permits, application forms, class or event registrations, meeting scheduling, supply orders, and general office coordination.

Compensation and Benefits

• Pay rate: $36.58 per hour.
• Schedule: Part-time, Monday through Friday, 10:00 AM to 3:00 PM.
• Assignment length: Temporary, approximately 3 months.
• Location: Campbell, CA.

Required Qualifications and Skills

• Perform journey-level office support duties in a public sector administrative environment.
• Maintain accurate records, correspondence, reports, forms, and data using standard office systems.
• Provide front desk, phone, and customer service support to the public, staff, and other interested parties.
• Support payment processing, purchasing documentation, scheduling, mail processing, and general clerical operations.
• Equivalent to completion of the twelfth grade.
• At least two years of clerical experience required; 3 to 5 years of administrative support experience is strongly aligned with this role.
• Knowledge of modern office procedures, office equipment, and basic records retention systems.
• Proficiency with word processing, spreadsheet, and database software.
• Basic math skills, accurate data entry ability, and strong attention to detail.
• Strong command of correct English usage, spelling, and routine business correspondence.
• Ability to follow verbal and written instructions, exercise discretion, and use sound independent judgment.
• Ability to work effectively with the public, coworkers, and department staff in a professional and courteous manner.
• Ability to accurately input a variety of material using a computer keyboard at a rate that meets department needs.

Preferred Qualifications

• Experience supporting municipal, government, public sector, or community service operations.
• Experience processing permits, applications, registrations, purchase orders, invoices, receipts, or similar administrative documents.
• Strong customer service background in a front office, reception, or public-facing clerical role.

Equal Opportunity Employer / Disabled / Protected Veterans

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.