Administrative & Accounting

AppleOne Employment Services; EE. UU.; Presencial; USD 26.000 - 32.000; A tiempo parcial

Descripción de la vacante

AppleOne Employment Services is seeking a detail-oriented Administrative & Accounting Assistant to support construction administration tasks and invoice processing in a contract/temporary role. You will handle start packages, payment records, and project documentation with a team-focused environment.

This position offers learning opportunities in homebuilding operations, strong organization requirements, and potential temp-to-hire for a reliable candidate with strong numerical and documentation

Formación

• 1+ year of administrative, accounting, accounts payable, or office support experience preferred.
• Experience with invoice processing, data entry, payment processing, or basic accounting is highly desirable.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail and accuracy when working with numbers and financial information.
• Strong organizational, time-management, and follow-up skills.

Responsabilidades

• Code, review, and process invoices while ensuring accuracy, completeness, and proper documentation.
• Perform account and balance look-ups, research discrepancies, and assist with payment tracking.
• Assemble and prepare start packages for new home construction projects.
• Enter, update, and maintain information in company systems, databases, electronic files, and paper files.
• Communicate with internal departments regarding invoices, payments, missing information, and required documentation.
• Provide general administrative support and assist with accounting and construction administration projects as assigned.

Conocimientos

Invoice processing

Accounts payable

Data entry

Microsoft Excel

Attention to detail

Organization

Team coordination

Educación

High school diploma or equivalent

Herramientas

Microsoft Excel

Descripción del empleo

Job Summary

A growing homebuilding division is seeking a detail-oriented Administrative & Accounting Assistant to support construction administration, invoice processing, payment documentation, and general office operations. This Contract/Temporary opportunity offers strong temp-to-hire potential for a candidate who is organized, dependable, and interested in building a long-term career in the residential and commercial construction industry.

This role is a great fit for someone who enjoys a combination of administrative support, basic accounting, data entry, and construction-related documentation. You will work closely with internal teams to help keep invoices, start packages, payment records, and project documentation accurate and organized.

The work environment is team-oriented, professional, and supportive, with an opportunity to learn company processes, gain exposure to homebuilding operations, and contribute to a well-established division. Candidates who are comfortable working with numbers, asking questions, and managing details will have the opportunity to make a strong impact.

Key Responsibilities

• Code, review, and process invoices while ensuring accuracy, completeness, and proper documentation.
• Perform account and balance look-ups, research discrepancies, and assist with payment tracking.
• Assemble and prepare start packages for new home construction projects.
• Enter, update, and maintain information in company systems, databases, electronic files, and paper files.
• Communicate with internal departments regarding invoices, payments, missing information, and required documentation.
• Provide general administrative support and assist with accounting and construction administration projects as assigned.

Compensation and Benefits

• Pay rate: $19 to $23 per hour.
• Job type: Contract/Temporary.
• Temp-to-hire opportunity with potential to become a full-time employee.

Required Qualifications and Skills

• Process invoices, payment records, and account documentation for the division.
• Support construction administration by preparing start packages and maintaining project documents.
• Research discrepancies, perform account look-ups, and communicate with internal teams.
• Maintain accurate records in company systems, databases, and filing systems.
• High school diploma or equivalent required.
• 1+ year of administrative, accounting, accounts payable, or office support experience preferred.
• Experience with invoice processing, data entry, payment processing, or basic accounting is highly desirable.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail and accuracy when working with numbers and financial information.
• Strong organizational, time-management, and follow-up skills.
• Ability to learn company-specific systems and processes quickly.
• Professional communication skills and a team-oriented attitude.
• Ability to handle confidential financial and business information appropriately.

Preferred Qualifications

• Construction, homebuilding, real estate, or property management experience.
• Previous experience supporting accounts payable, construction administration, or project documentation.
• Ability to manage multiple administrative tasks while maintaining accuracy and meeting deadlines.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.