Administrative Assistant

AppleOne; Monterey Park (CA); Vor Ort; USD 28.000 - 41.000; Vollzeit

Benefits dieser Stelle

Major medical

Dental

Vision

401k

Statutory sick pay

Zusammenfassung

AppleOne Employment Services in Monterey Park, CA is seeking a detail-oriented Administrative Assistant for a temp-to-hire role in a fast-paced manufacturing environment. You will support production, purchasing, inventory and operations teams while maintaining accurate documentation and data.

The position emphasizes organization, dependable communication, and strong data entry. You will prepare reports, help manage ERP records, and coordinate across office, warehouse, and production staff.

Qualifikationen

• 2+ years of administrative experience, preferably in manufacturing, warehouse, distribution, or operations.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Experience using ERP systems such as SAP, Epicor, NetSuite, Oracle, or Microsoft Dynamics.

Aufgaben

• Enter and maintain production, inventory, purchasing, and operational data in ERP systems.
• Create and process purchase orders, work orders, shipping documents, and related records.
• Track inventory levels, assist with cycle counts, and maintain production and inventory reporting.
• Coordinate communication between production, warehouse, purchasing, inventory, and office teams.
• Prepare spreadsheets, reports, and presentations using Microsoft Excel and other Office tools.
• Answer phones, manage emails, assist visitors, maintain filing systems, and support daily office operations.

Kenntnisse

Administrative experience

MS Excel

MS Outlook

MS Word

ERP software

Tools

ERP systems

Jobbeschreibung

Job Summary

We are seeking a detail-oriented Administrative Assistant for a temp-to-hire opportunity in a fast-paced manufacturing environment in Monterey Park, CA. This role is ideal for an organized administrative professional who enjoys supporting production, purchasing, inventory, and operations teams while keeping documentation, data, and communication running smoothly.

This opportunity offers the chance to build long-term career stability with a team-oriented organization that values accuracy, collaboration, and dependable support. The Manufacturing Administrative Assistant will work closely with supervisors, buyers, planners, warehouse teams, and office staff, making this a strong fit for someone who thrives in a positive, hands-on environment with supportive leadership and room to grow.

Key Responsibilities

• Enter and maintain production, inventory, purchasing, and operational data in ERP systems.
• Create and process purchase orders, work orders, shipping documents, and related administrative records.
• Track inventory levels, assist with cycle counts, and help maintain accurate production and inventory reporting.
• Coordinate communication between production, warehouse, purchasing, inventory, and office teams.
• Prepare spreadsheets, reports, and presentations using Microsoft Excel and other Microsoft Office tools.
• Answer phones, manage emails, assist visitors, maintain filing systems, and support daily office operations.

Compensation and Benefits

• Pay range: $20.00 to $30.00 per hour.
• Job type: Temp-to-hire.
• Location: Monterey Park, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Support daily administrative operations for production, purchasing, inventory, and operations teams.
• Process and maintain purchase orders, work orders, shipping documents, reports, and production records.
• Track inventory information, update ERP systems, and assist with accurate data entry and reporting.
• Coordinate schedules, communications, and administrative follow-up across office, warehouse, and production teams.
• 2+ years of administrative experience, preferably in a manufacturing, warehouse, distribution, or operations environment.
• Proficiency with Microsoft Excel, Outlook, and Word.
• Strong data entry accuracy, organizational skills, and attention to detail.
• Ability to prioritize multiple tasks, meet deadlines, and support a fast-paced operational team.
• Excellent communication, follow-up, and problem-solving skills.
• Experience using ERP systems such as SAP, Epicor, NetSuite, Oracle, or Microsoft Dynamics is a plus.

Preferred Qualifications

• Experience working with purchase orders, BOMs, inventory tracking, and manufacturing documentation.
• Knowledge of shipping and receiving documentation.
• Familiarity with production scheduling, warehouse operations, or manufacturing processes.
• Intermediate Microsoft Excel skills, including VLOOKUPs, Pivot Tables, spreadsheets, and reporting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.