Administrative Assistant

GEODIS; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Rain financial wellness app

Free telemedical access to doctors and

Health, dental, and vision insurance

Paid maternity and paternity leave

Career development programs

Employee perks like fitness class and

Job summary

GEODIS is seeking an Administrator to join our team at the Kentucky location. The role provides administrative support, screens calls, maintains manager calendars, prepares reports, and handles expense processing.

Responsibilities include invoicing, filing, coordinating meetings and travel, and ensuring smooth office operations. The ideal candidate has at least 1 year of related experience and strong communication and organizational skills.

Qualifications

• Minimum 1 year related experience and/or training.
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Proficient with Word, Excel, and Outlook.

Responsibilities

• Screens incoming calls and provides requested information to clients.
• Maintains manager’s calendar and prepares routine correspondence.
• Prepares reports and processes expense reports for each location.
• Oversees invoicing and coordination with VP/GM for approvals.
• Plans meetings, travel, and accommodations for management on location.

Skills

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.

Your role on the team:

• Provides administrative support by screening incoming calls and providing requested information to clients, maintaining manager’s calendar, composing, and proofreading routine correspondence, preparing reports as assigned and processing expense reports for each location.
• Prepares all incoming invoices from each location for payment by reviewing, coding, submitting to Vice President and/or General Manager for approval, and sending to Corporate.
• Maintains filing of all invoices generated and other general correspondence.
• Maintains all office equipment by ordering supplies and placing service calls.
• Plans and organizes all Management on-and off-site meetings by preparing all materials, PowerPoint presentations, choosing meeting locations, making hotel and travel arrangements, luncheon and dinner menus and receptions.
• Plans for any parties for assigned location(s) consisting of coordinating menus with local caterers, set-up, and clean-up before and after party.
• Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items.
• Coordinates community involvement initiatives, safety week functions, and employee appreciation days
• For food accounts, incumbent is responsible to report food safety problems to senior management to initiate action.

What you need:

• Minimum 1 year related experience and/or training
• PC proficiency to include Microsoft Word, Excel, and Outlook Essential Skills
• Ability to apply common sense understanding to carry out instructions.
• Excellent written and verbal communication skills and organizational skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

What you gain from joining our team:

• Access wages early with the Rain financial wellness app.
• Free telemedical access to doctors and therapists through First Stop Health is available on the first day of employment!
• Health, dental, and vision insurance after 30 days of employment
• Paid maternity and paternity leave
• Access to career development, employee resource groups, and mentorship programs
• Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
• Free financial wellness programs
• Opportunities to volunteer and give back to your community.
• + more!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.