Administrative Assistant

Material Handling Resources, LLC; Northern (KY); Hybrid; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid maternity/paternity leave

Telemedicine access

Employee discounts

Job summary

GEODIS in the United States is seeking an Administrative Assistant to provide essential office support, screen calls, manage calendars, prepare reports, and handle routine correspondence.

You will coordinate invoices, organize meetings, manage travel, and keep filing systems, equipment, and supply levels in good order, contributing to a smooth operation for location teams.

Qualifications

• Minimum 1 year related experience and/or training.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Responsibilities

• Provides administrative support by screening calls and providing requested information, maintaining manager’s calendar, preparing reports, and processing expense reports.
• Prepares all incoming invoices for payment by reviewing, coding, submitting for approval, and sending to Corporate.
• Maintains filing of all invoices and other general correspondence.
• Maintains office equipment by ordering supplies and placing service calls.
• Plans and organizes all Management meetings by preparing materials, PowerPoint presentations, venues, travel, menus and receptions.

Skills

Communication

Organization

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administrative Assistant

Shift Details: Monday-Friday 8am-5:30pm

Who We Are:

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.

Your role on the team:

• Provides administrative support by screening incoming calls and providing requested information to clients, maintaining manager’s calendar, composing, and proofreading routine correspondence, preparing reports as assigned and processing expense reports for each location.


• Prepares all incoming invoices from each location for payment by reviewing, coding, submitting to Vice President and/or General Manager for approval, and sending to Corporate.


• Maintains filing of all invoices generated and other general correspondence.


• Maintains all office equipment by ordering supplies and placing service calls.


• Plans and organizes all Management on-and off-site meetings by preparing all materials, PowerPoint presentations, choosing meeting locations, making hotel and travel arrangements, luncheon and dinner menus and receptions.


• Plans for any parties for assigned location(s) consisting of coordinating menus with local caterers, set-up, and clean-up before and after party.


• Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items.


• Coordinates community involvement initiatives, safety week functions, and employee appreciation days


• For food accounts, incumbent is responsible to report food safety problems to senior management to initiate action.

What you need:

• Minimum 1 year related experience and/or training


• PC proficiency to include Microsoft Word, Excel, and Outlook Essential Skills


• Ability to apply common sense understanding to carry out instructions.


• Excellent written and verbal communication skills and organizational skills


• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

What you gain from joining our team:

• Access wages early with the Rain financial wellness app.


• Free telemedical access to doctors and therapists through First Stop Health is available on the first day of employment!


• Health, dental, and vision insurance after 30 days of employment


• 401k match


• Paid maternity and paternity leave


• Access to career development, employee resource groups, and mentorship programs


• Employee discounts


• Access to employee perks like fitness class discounts and free access to a relaxation and meditation app


• Free financial wellness programs


• Daycare discount program


• Opportunities to volunteer and give back to your community.


• + more!