Executive Administrative Assistant

GEODIS; Brentwood (TN); On-site; USD 45,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision insurance after 30 days

Paid maternity and paternity leave

Access to career development programs

Financial wellness programs

Employee perks like fitness class discounts

Job summary

A global logistics provider is seeking an Associate to provide administrative support to executive management. Responsibilities include managing schedules, preparing communication, and handling meetings. Candidates should have 2–3 years of experience, strong Microsoft Office skills, and excellent communication abilities. Join the team to gain access to health insurance, maternity leave, and career development opportunities.

Qualifications

• Minimum 2–3 years experience supporting executive leadership in an administrative capacity.
• Strong PC proficiency including Microsoft Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Maintain executive management team members' calendars and schedules.
• Prepare communication pieces on behalf of executive management team members.
• Manage the contract process including coordination and record-keeping.
• Prepare and record expense reports for executive management team members.
• Coordinate meetings and ensure the necessary supplies are met.
• Provide administrative support to others as assigned.

Skills

Microsoft Office skills

Written communication skills

Organizational skills

Verbal communication skills

Typing speed of 65 WPM

Tools

Word

Outlook

Excel

PowerPoint

Job description

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third‑party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.

Your role on the team

• Maintains executive management team members' calendars and schedules
• Prepares and issues communication pieces on behalf of executive management team members
• Assists with preparation of PowerPoint presentations
• Manages contract process including coordination of Company signatures, electronic and original record‑keeping, dispersal to appropriate parties, and follow‑up on external signatures
• Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
• Prepares and records expense reports for executive management team members on a timely basis
• Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
• Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
• Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
• Provides additional administrative support to others or with other tasks as assigned
• Files as needed
• Provides back up relief to the Receptionist as needed

What you need

• Minimum 2–3 years experience supporting executive leadership in an administrative capacity
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint

Bonus if you have

• Excellent written and verbal communication skills and organizational skills
• Ability to type 65 WPM
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual
• High attention to detail
• Ability to anticipate needs
• High sense of urgency

What you gain from joining our team

• Access wages early with the Rain financial wellness app.
• Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
• Health, dental, and vision insurance after 30 days of employment
• Paid maternity and paternity leave
• Access to career development, employee resource groups, and mentorship programs
• Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
• Free financial wellness programs
• Opportunities to volunteer and give back to your community
• + more!

How to apply

• Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast‑track your way to an interview.
• OR
• Text DELIVER to 88300 to Apply1

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative and Supply Chain

Industries

Transportation, Logistics, Supply Chain and Storage