Office — Administrator Assistant

Snackios; Clifton (NJ); Presencial; USD 38 000 - 58 000; Tempo integral

Resumo da oferta

Snackios in Clifton, New Jersey is seeking an Office Administrator Assistant to support day-to-day operations, manage records, and coordinate administrative and financial tasks. The role requires proficiency with QuickBooks Online and EDI systems to ensure accurate processing of invoices, payments, and reconciliations.

The ideal candidate will demonstrate strong organizational skills, attention to detail, and professionalism in communications with customers, vendors, and internal teams.

Qualificações

• Strong organizational skills and attention to detail.
• Experience with QuickBooks Online.
• Experience with EDI systems.
• Ability to manage accounts payable and receivable.

Responsabilidades

• Perform daily administrative and office support tasks.
• Maintain accurate company records, files, and documentation.
• Manage AP and AR activities as needed.
• Enter and review financial information in QuickBooks Online.
• Assist with invoicing, payments, billing, and reconciliations.
• Process and monitor EDI transactions and resolve discrepancies.
• Coordinate with customers, vendors, and internal teams.
• Assist with order entry, shipping documentation, and other business records.
• Maintain confidential and accurate financial information.
• Support management and other departments with administrative tasks.

Conhecimentos

Organizational skills

Attention to detail

Communication

Time management

Ferramentas

QuickBooks Online

EDI systems

Descrição da oferta de emprego

Office — Administrator Assistant
Clifton, New Jersey

As a member of our administrative team, you will help support the day-to-day operations of the company by managing office functions, maintaining accurate records, and coordinating administrative and financial activities. This position requires strong organizational skills, attention to detail, and experience working with QuickBooks Online and EDI systems.

Your responsibilities will include:

• Perform daily administrative and office support tasks.
• Maintain accurate and organized company records, files, and documentation.
• Manage accounts payable and accounts receivable activities as needed.
• Enter, review, and maintain financial information using QuickBooks Online.
• Assist with invoicing, payments, billing, and account reconciliations.
• Process and manage EDI transactions, including purchase orders, invoices, and related documents.
• Monitor EDI activity and resolve discrepancies or errors in a timely manner.
• Coordinate with customers, vendors, and internal teams regarding orders, invoices, and account information.
• Assist with order entry, purchase orders, shipping documentation, and other business records.
• Maintain accurate customer and vendor information.
• Prepare reports, spreadsheets, and other administrative documents as needed.
• Communicate professionally with customers, vendors, and business partners.
• Maintain confidentiality and accuracy when handling company and financial information.
• Support management and other departments with administrative tasks and special projects.
• Maintain a professional, organized, and efficient office environment.
• Follow company policies, procedures, and established administrative processes.
• Perform other duties and responsibilities as assigned.