Part-Time Accounts Payable / Accounts Receivable and Administrative Clerk

PKF O'Connor Davies TalentConnect; New York (NY); On-site; USD 38,572 - 48,216; Part time

Job summary

Our client, a New York City-based investment advisory firm, seeks a detail-oriented, proactive part-time professional to support finance, compliance, and operations. The role involves AP/AR, financial documentation, and moving toward a paperless environment.

The ideal candidate is highly organized, tech-savvy, and capable of handling confidential information while improving administrative and accounting processes. Prior experience with QuickBooks and document management is preferred.

Qualifications

• 3–5 years of experience providing general accounting or bookkeeping support.
• Working knowledge of basic accounting principles and accounts payable/accounts receivable processes.
• Familiarity with QuickBooks preferred.

Responsibilities

• Process invoices and employee expense reports; match, batch, code, and enter accounts payable data into the accounting system.
• Maintain vendor files, reconcile vendor statements, and research or resolve discrepancies.
• Provide support during quarterly client billing cycles and record customer payments received by check or electronic transfer.
• Digitize, scan, index, and organize historical paper files.
• Assist with implementing and improving accounts payable and document-management procedures.
• Support reconciliations, process updates, and other ad hoc accounting or administrative projects.
• Communicate professionally and promptly with vendors and internal team members.
• Provide administrative and operational support across accounting, compliance, and operations while carefully handling confidential information.
• Maintain organized files, track requests, follow up on outstanding items, and help ensure timely completion of routine tasks.
• Provide backup front-office support, including phone coverage, scheduling, correspondence, visitor coordination, and special projects.

Skills

Accounts Payable

Accounts Receivable

Vendor Management

Document Management

Attention to Detail

Tools

QuickBooks

SharePoint

Microsoft Office

CRM platforms

Job description

Our client is an established New York City-based investment advisory firm serving individual and institutional clients. The organization is seeking a detail-oriented and proactive part-time professional to support its finance, compliance, and operations functions.

This position is well suited for someone who is highly organized, technologically comfortable, and interested in helping improve administrative and accounting processes. The role will assist with accounts payable and accounts receivable, financial documentation, record digitization, and the firm’s continued transition toward a paperless environment.

Key Responsibilities

• Process invoices and employee expense reports; match, batch, code, and enter accounts payable data into the accounting system.
• Maintain vendor files, reconcile vendor statements, and research or resolve discrepancies.
• Provide support during quarterly client billing cycles and record customer payments received by check or electronic transfer.
• Digitize, scan, index, and organize historical paper files.
• Assist with implementing and improving accounts payable and document-management procedures.
• Support reconciliations, process updates, and other ad hoc accounting or administrative projects.
• Communicate professionally and promptly with vendors and internal team members.
• Provide administrative and operational support across accounting, compliance, and operations while carefully handling confidential information.
• Maintain organized files, track requests, follow up on outstanding items, and help ensure timely completion of routine tasks.
• Provide backup front-office support, including phone coverage, scheduling, correspondence, visitor coordination, and special projects.

Qualifications

• 3-5 years of experience providing general accounting or bookkeeping support.
• Working knowledge of basic accounting principles and accounts payable/accounts receivable processes.
• Familiarity with QuickBooks preferred.
• Strong organizational skills, exceptional attention to detail, and the ability to manage both paper records and digital workflows.
• Experience scanning, indexing, and organizing documents preferred.
• Ability to handle confidential information with discretion.
• Self-motivated, dependable, collaborative, and comfortable taking ownership of details.

Preferred Skills

• Experience in financial services, investment management, or a registered investment adviser environment.
• Proficiency with Microsoft Office, QuickBooks, CRM platforms, and SharePoint.
• Comfort learning new systems and contributing to process-improvement initiatives.

The compensation for this position ranges from $28-$35 per hour. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.