Accounts Payable Assistant

On Target Executive Search, A Division Of On Target Staffing LLC; New Brunswick (NJ); On-site; USD 45,000 - 50,000; Full time

Job summary

A staffing agency is looking for an Assistant to Accounts Payable to support accounting operations in New Brunswick, NJ. This role involves high-volume data entry, verifying invoices, and ensuring timely vendor payments. The ideal candidate must have 2+ years of QuickBooks experience, strong organizational skills, and detail-oriented work habits. This position offers opportunities for growth in accounting skills and is situated in a collaborative office environment.

Qualifications

• Minimum 2 years QuickBooks experience.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Strong organizational and file management skills.
• Basic accounting or bookkeeping knowledge preferred.

Responsibilities

• Enter received materials into QuickBooks Online.
• Locate invoice documentation from vendor emails.
• Save invoices into the correct PO-number subfolder.
• Verify quantity, unit price, and total dollar amount match records.
• Generate payables reports and determine payment amounts.

Skills

QuickBooks experience

Attention to detail

Organizational skills

Basic accounting knowledge

Job description

Job Title: Assistant to Accounts Payable

Location: New Brunswick, NJ 08901 (On-site)

Salary: $45,000 – $50,000 annually

Full-Time Permanant

Position Overview

We are seeking a detail-oriented Assistant to Accounts Payable to support our accounting operations and vendor payment processes. This role is ideal for someone comfortable with high-volume data entry, organized documentation handling, and working independently to complete assigned tasks accurately and efficiently.

You will play a key role in maintaining accurate payable records, verifying invoices, and ensuring vendors are paid correctly and on time.

Qualifications

• Minimum 2 years QuickBooks experience (QuickBooks Online preferred)
• Strong attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong organizational and file management skills
• Basic accounting or bookkeeping knowledge preferred

Desired Characteristics

• Self-directed and proactive
• Reliable and consistent work habits
• Organized and process-oriented
• Able to manage multiple tasks and deadlines

Key Responsibilities

• Enter received materials into QuickBooks Online (QBO) as items received (step 1 of payable workflow)
• Locate invoice documentation from vendor emails
• Save invoices into the correct PO-number subfolder within the company directory
• Enter invoice data into existing item-received records in QBO
• Verify quantity, unit price, and total dollar amount match purchase records
• Identify and process invoices from vendors without issued PO numbers
• Generate payables reports and determine payment amounts
• Match and verify invoice documents against receiving records
• Record payment transactions and notify vendors
• Match and enter credit card payment transactions

General Support

• Maintain accurate receiving information for payable reporting
• Assist with vendor communications
• Perform other accounting support tasks as assigned
• Collaborative office environment
• Opportunity to grow accounting skills and experience