Administrative Assistant

DECOR CORPORATE SERVICES INC; Newark (NJ); On-site; USD 30,000 - 50,000; Full time

Job summary

DECOR CORPORATE SERVICES INC is seeking a motivated Administrative Assistant to join their team in Newark, New Jersey. The role involves answering phone calls, scheduling deliveries, and maintaining organized files for job invoicing.

The ideal candidate should possess a high school diploma and previous experience in an administrative role, along with excellent customer service and communication skills. Full-time hours are Monday to Friday, 8:00 am to 5:00 pm, with occasional late hours.

Qualifications

• High school diploma or GED required; Associate’s degree or administrative training preferred.
• Previous experience as an Administrative Assistant or in a similar role.
• Familiarity with standard office equipment like printers and fax machines.

Responsibilities

• Answer incoming phone calls.
• Schedule incoming deliveries.
• Create receiving reports and organize job files.
• Email clients their receiving reports.
• Schedule jobs with trucks and line installers for the jobs.
• Keep accurate time sheets for field labor for payroll.
• Generate work orders for the jobs.
• Maintain organized files for invoicing upon job completion.

Skills

Customer service skills

Organizational skills

Written communication

Verbal communication

Time management

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Printers

Fax machines

Job description

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. We are a commercial furniture installation company and this is our warehouse office location. Great customer services skills a must. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This job is a full time Monday-Friday 8:00 am - 5:00 pm job. There are occasions when you would be required to stay later than 5:00 pm.

Responsibilities

• Answer incoming phone call
• Schedule incoming deliveries
• Create receiving reports and organize job files
• Email our clients their receiving reports
• Schedule jobs with our trucks and line the installers up for the jobs
• Keep accurate time sheets for the field labor for payroll
• Generate work orders for the jobs
• Keep organized files so the jobs can be invoiced when complete

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects