Construction Administrative Assistant

SPACE PRODUCT MILLWORK; Los Alamitos (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Competitive compensation

Job summary

SPACE PRODUCT MILLWORK in California is seeking an Administrative Assistant to support office staff, answer calls, manage invoicing, take-offs, quotes, and purchasing. The role emphasizes organization and strong communication, with focus on timely processing of accounts payable and receivable, and maintaining an orderly filing system.

The ideal candidate has a high school diploma or GED and experience in a similar role, with proficiency in Word, Excel, and Outlook, plus familiarity with standard

Qualifications

• High school diploma/GED
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines, scanners
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Microsoft Outlook
• Highly organized with excellent time management skills and the ability to prioritize projects

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Invoicing, SOVS, lien release, quotes, and placing orders.
• Purchase orders, Window and door takeoffs
• Respond to customer emails
• Accounts Payable & Accounts Receivables
• Maintain an organized filing system
• Tracking Expenses and organizing orders for the accounting team

Skills

Organization

Communication

Time management

Team player

Education

High school diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Printers/Scanners

Job description

Benefits

• 401(k)
• Health insurance
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• 401k

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will support our office employees, ensuring they have all the information and resources they need to perform at their best. Your responsibilities will include answering phone calls, filing pre-liens, lien releases, invoicing, take-offs, schedules of Values, quotes, collections, purchasing, and placing orders. The ideal candidate is highly organized, has excellent written and verbal communication skills, and has a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Invoicing, SOVS, lien release, quotes, and placing orders.
• Purchase orders, Window and door takeoffs
• Respond to customer emails
• Accounts Payable & Accounts Receivables
• Maintain an organized filing system
• Tracking Expenses and organizing orders for the accounting team

Qualifications

• High school diploma/GED
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines, scanners
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Microsoft Outlook.
• Highly organized with excellent time management skills and the ability to prioritize projects