Administrative Assistant

Classic Systems Inc.; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Classic Systems is seeking a full-time Administrative Assistant to support our Westbury, NY office. You will handle day-to-day administrative tasks, data entry, and reception to ensure smooth office operations for the construction market.

You will also assist the accounting team with collections and help project managers with equipment releases, while maintaining professional communication with customers and colleagues.

Qualifications

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Above-average Excel skills: macros, data manipulation, formulas, spreadsheets.
• Strong organizational and data-entry skills.
• Professional customer service and telephone communication.
• Ability to work well with others and perform under pressure.

Responsibilities

• Support the office staff with administrative and clerical tasks.
• Assist the accounting team with accounts receivable collections.
• Perform data entry, filing, reception, and customer service duties.
• Assist project managers with equipment releases for projects.
• Prepare and maintain documents, reports, spreadsheets, and presentations.
• Respond professionally to telephone calls and customer inquiries.

Skills

Microsoft Office

Excel advanced

Macros

Data entry

Customer service

Organizational skills

Communication

Tools

Outlook

PowerPoint

Job description

Classic Systems, an industry leader in the integration and implementation of low-voltage systems for the construction market throughout the New York metropolitan area, is seeking a full-time Administrative Assistant to support our team based in our Westbury, NY office.

Position Overview

In this role, you will provide additional day-to-day administrative support to our office staff and help keep office operations organized, responsive, and efficient.

Key Responsibilities

• Support the office staff with administrative and clerical tasks
• Assist the accounting team with accounts receivable collections
• Perform data entry, filing, reception, and customer service duties
• Assist project managers with equipment releases for projects
• Prepare and maintain documents, reports, spreadsheets, and presentations
• Respond professionally to telephone calls and customer inquiries

Qualifications

• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Above-average Excel skills are required, including the ability to create macros, manipulate data, build formulas, and develop spreadsheets
• Strong organizational, data-entry, filing, and general office skills
• Professional customer service and telephone communication skills
• Ability to work well with others and perform effectively under pressure

Schedule

Full-time, Monday through Friday.